Modern Office Furniture

10 Reasons Why You Need A Detailed Office Chair Manual

Autonomous Autonomous | Nov 1, 2018

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A car comes with a manufacturer’s manual with detailed instructions on how to use it, how to maintain it and so forth. Even an ergonomic office chair should come with an office chair manual. It should have instructions for how to use it, maintain it, and set it up for different functions.

10 Reasons Why You Need A Detailed Office Chair Manual

If you do not use an office chair that enhances your posture, you will be in for a nasty surprise. Sore neck, stiff back and shoulders are just some of the serious effects that you will have to deal with.

Many days of suffering a stiff neck, sore shoulders and aching back are a prelude to serious lower back pain in the future. Thus, you could be setting yourself up for chronic ailment in the name of work.

When you suffer from a sore neck and stiff shoulders, just know that all that time that you have been sitting down, your back has been misaligned.

But it is never too late to set things right, not when you can buy a modern ergonomic office chair and start using it as soon as possible.

It feels like celebration time when you buy your ergonomic office chair. Then you open the package and realize that everything comes disassembled, and that you have to put it together.

It is not ergonomic until you put it together right

Ergonomic… this one sounds like a good word to throw about. It is being used to sell products that do not come anywhere near ergonomic. However, some of the items that you can buy that are truly ergonomic include office chairs and desks.

And most people do not know how to use office chairs. When you are hired to work in a certain office, you hardly find the need to assemble the chair or desk. You just find everything ready. Now, wait until you order your own chair online and it comes flat-packed in a box. And you have to put everything together!

Assembling is not all that there is to an office chair. There are many more things to know. For example, you have to know how to sit on it. Yes, believe it or not, how to sit on an office chair is such a big deal. You can only understand this if you look online. Very many people ask this question.

Do you lean backward, forwards or just sit straight?

When you read a good user manual for an ergonomic office chair, you can know what the manufacturer intended the product for. You can know how to use it to boost your health, comfort and productivity in the office.

There is a catch. There always is one. An office chair can have the best back support. It can have the most comfortable back rest, the best headrest, the best base and casters. However, if you do not know how to assemble and adjust the office chair just right, you will not enjoy all these ergonomic qualities.

Don’t worry too much. It is not too hard irrespective of whether you are handy with your hands or not. What matters is the user manual. If it is well detailed, you can put it together in a short time, say about 20, or 30 minutes.

Some modern ergonomic office chairs are a tad hard to put together. However, some can also be very simple. This is why you cannot assemble a chair haphazardly. You need the user manual to guide you appropriately.

Looking at an office chair when it is fully assembled, you might think it is simple to do it. But wait until you get down to it. It is hard, and by the way, most people do not even know things like adjusting the height, adjusting the backrest, armrests and so on.

Some of the questions that most people ask about office chairs include:

  • How can I adjust my ergonomic office chair?
  • What is the work of the knob at the bottom of my office chair?
  • How can I lower or raise an office chair?
  • How high should I make my office chair?
  • What is the best sitting posture on an office chair
  • How do I maintain my office chair

Working smarter has never been easier

Or better! One of the most important things in the office today is comfort. It enhances so many things. If you are looking for the best from your employees, you had better get them the best equipment for the job. Chairs and desks rank highly up there, with computers, printers and the like in the list of best office equipment.

With more than 31 million Americans contending with back pain daily, you know that your employees could be in the statistics. Well, that is not all though because sitting on a bad chair has the same effects on health as smoking.

When you order a modern ergonomic chair for your office, or your home office if you carry work home all the time, many good things can happen. You can expect a boost in your productivity. You can also expect more comfort for your back. You can also expect some reprieve for your back if you already are a back pain victim.  

Why You Need A Detailed Office Chair Manual

Know how to assemble the chair

When you buy online, the best office chair comes flat-packed. Thus, you have to assemble it before you can use it. Today, user manuals come with detailed instructions, because an office chair is one complex piece of equipment, like something out of a Sci-Fi movie.

You will also find a video in the manual. You can be directed to the manufacturer’s site to follow video instructions, or you can find videos on YouTube.

Take your time to read the manual and understand all the instructions.

Know what each lever is for

Seriously, a look at the back of the chair can leave you quite confused. There are many knobs and levers, and you may not even know what all of them are for. Don’t worry, all of these are explained in the user manual.

There are the obvious knobs and levers such as the one for adjusting armrests, which is located at the side of the armrest. However, anything past m6that becomes rocket science for a novice.

With a user manual though, you should be able to know where the tension adjustment knob is, where the back adjustment lever is, and even how to use it. For example, for most chairs, the back adjustment lever can be pulled up to unlock and once you have found the right position, push it back down to lock the back into place.

Then there is the seat slider bar for office chairs that have sliding seats. This one is easy to pull and push. The good thing is that you can use most of these knobs and levers without having to stand up.

There might even be an adjustment knob for arm width. The more adjustable features an ergonomic office chair has, the better. However, too many details make it a bit complex and that is why you need a user manual.

Know how you can adjust the chair’s height

Many people ask this question online regarding office chairs. From an experienced perspective, it sounds like a noob question. Tell you what though … there is nothing noob about this question at all.

It is not easy to know how to adjust the height of a chair that you are using for the first time. This pneumatic control knob for height adjustment is well detailed in the manual. You will know what to do to lower the height, what to do to raise it and so on.

Know about the synchro tilt feature

Know about the synchro tilt feature

Perhaps this is one of the most important features in an office chair. The feature allows the user to double-tilt the backrest of the chair backwards or forwards without affecting the “levelness” of the seat. This means that you can have a chair with a tilted back while the seat remains level to the ground. In older chairs, when you tilted the back rest, the seat would follow that tilt.

What happens with the synchro-tilt is that the backrest adjusts backwards at the ratio of 2:1 to the seat. To simplify this, we can say that we can increase the angle of the backrest by 2cm while the seat tilt increases by 1cm.

Know what seat angle is good for you

This will depend on your height. If you are tall, a high seat height will be good for you and vice versa. It is just like adjusting the driver’s seat in a truck or a car. What is different is that in this case, your feet should be flat on the floor, and your thighs should be parallel to the floor when you are sitting down.

As simple as it sounds, you would be surprised to know that millions of people use their office chairs at the wrong height. They do not know that this adds the strain to their muscles and affects their productivity.

Know what height is best for the armrests

When you are seated down, your back should be on the backrest, the thighs parallel to the floor and the soles flat on the floor. When you put your arms on the armrests, they should form an angle of 90 degrees at the elbows.

Ok, you do not have to get it at exactly 90 degrees all the time, but it should be close. When you stretch your hands to the desk or computer, the exercise should be as effortless as possible. You should not feel an ounce of strain on any of your body parts.

You can learn how to adjust not only the height of the armrests but the width as well from the manual.

How to adjust lumbar support

While looking at the manual, first, ensure that your ergonomic office chair comes with adjustable lumbar support. At the same time, you ought to know that some chairs come with foam lumbar support, while some come with inflatable lumbar support.

If your chair has an inflatable lumbar support, there should be a rubber bulb somewhere at the back, slightly below the seat. You can press this to inflate the lumbar support.

If it has adjustable foam lumbar support, you should find information in the manual about how to raise or lower it to offer relief where it is most needed on your back.

Lumbar support is the most important feature of any ergonomic office chair. It offers relief to the lower back and enhances the natural curve of your spine.

Know how to adjust the seat angle

This is important detail will be covered in the office chair manual. The seat angle should not be static if possible because at different times and for different tasks, you will need different seat angles.

When watching a presentation on the screen, you will want to sit back, leaning backwards. At such a time, you may want to tilt the seat backwards. When working at your computer, you want the seat to be as level as possible. The chair manual will teach you how to tilt the seat at different angles for different tasks.

Know how to use the chair

Of course, you know how to use an office chair. It is a matter of sitting down. However, what you may not know is that many of the adjustments in user manual can be made without having to rise all the way from the chair. Ok, some may require you to rise a bit, but not get out of the chair.

To pull the seat forward or slide it backward, you may have to rise a bit. To adjust the height of the seat, you may have to rise a bit too.

All these appear like simple things, but if you do not know, well, you do not know and that is why you need a detailed manual.

Know how to maintain the chair

Know how to maintain the chair

With time, you may find that the chair starts creaking. It could be because some of the moving parts need to be oiled. You cannot know that unless you read the office chair user manual. The chair may also collect stains from food and drinks. You want to know how to clean the chair and keep it looking as good as new for as long as possible.

Know about things like warranties and guarantees

Ergonomic office chairs come with warranty for different parts, or for the chair as a whole. However, there are terms and conditions that govern the warranty. The details of these and more will be covered in the manual.

You want to be careful not to do something that will void the warranty, especially if your office chair is expensive.


No user knows a product better than its manufacturer. To enable you get the full use out of the product, the manufacturer provides a user manual for just that. From this post, you have seen how important it is to follow the instructions in the user manual. If you are not sure how to do something with the chair, read the manual again. Remove guesswork out of the picture.

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