The importance of an effective internal communication strategy is something the corporate world was already realizing. The sudden emergence of the pandemic only re-emphasized the need for an efficient internal communications tool. After all, entire companies were now working digitally from home.
Curious about which apps are best for promoting effective internal communications? Worry no more! With this helpful guide, we’ll be introducing you to the finest corporate communication tools out there! What’s more, we’ll also be letting you in on a secret - a hidden feature that not all app users know.
Before we dive in, though, there’s one thing you need to understand. A company will have several objectives. So consider basing your choice of apps on these objectives because different apps serve to accomplish separate goals.
5 Best Internal Communications Tool
In this section, we’ll be taking you through some of the best internal communications tools. This section is further segregated so you can find apps that perfectly match your objectives. Thank us later!
Messaging And Chat Apps
Emails may seem more professional, but they’re not the best for quick communication. Check out these apps for when you need to share your ideas or ask for help pronto.
Slack is one of the most popular employee communications tools and best virtual communication platform, especially in the startup world. The staff communication app allows users to create group chats called channels. This feature ensures that communication is straightforward, transparent, and open.
Besides, the app also has a user-face that’s both user-friendly and fun. So it doesn’t take long for even first-time users to figure out how it works. What’s more, you can use the app to share files and conduct voice or video calls.
Rest assured, the app has everything you could need, and its 8+ million users will attest to its quality.
Hidden Feature: Slack comes with quick commands to further simplify its usage. For instance, you can use controls like “/dm” to send a direct message or “/mute” to mute a channel. There’s a whole menu of commands you can access by simply typing “/” into the chat box.
Fleep is a staff communication app, internal communications tool and a task management tool in one! The app allows communication between coworkers as well as sharing of files. Of course, the conversation topic is entirely up to the users, related to projects, teams, or more.
The truly unique feature of Fleep is its native task management that allows you to create, assign, and track tasks. It helps you to create productive hybrid work from home schedule. You can even search for assignments within the app. Not to mention, the feature is contextual and exceptionally lightweight. So Fleep eliminates the need for users to switch between apps or communication and task assignment.
The app comes with another helpful feature called “pinboard.” With this, users can emphasize decisions or plans by pinning them to the side of a conversation while working at their home office standing desk. Any member can then view or edit the message. This feature can prove handy for maintaining meeting notes, contact information, essential links, and more.
Hidden Feature: Fleep makes it even easier to assign tasks within the app with a useful drag-and-drop feature. All you need to do is pull an existing assignee and drop them into the assignee placeholder.
Video Conferencing Tools
With remote work on the rise, video conferencing and online meeting tools have become an indispensable tool in the corporate sector. These internal communication tools aid in effective employee communications as well as external communication, say for hiring purposes.
Microsoft-owned Skype is an app that is well-known in the business world. It is one of the best virtual meeting platforms and internal communications tools rated by many users. Besides its primary purpose, video conferencing, the tool has features like screen-sharing and personal or group messaging. The app also allows sharing photos, videos, and files as large as 300MB, which is easy to locate in the chat.
If needed, users can also record calls and even take screenshots during it. This feature can come in handy if you want a picture of the screen being shared. What’s more, users can acquire local phone numbers in different countries to take calls on Skype.
If you don’t understand what the person on the other end is saying, Skype also has a helpful subtitle feature! Larger teams can opt to use Skype for Business that comes with additional features. These include whiteboards, unlimited meetings of up to 250 people, PowerPoint uploads, and more!
Hidden Feature: A new update to Skype is chatbots. You can use these for anything, from playing games to finding helpful information. To add a bot to your chat, all you need to do is click “Add Bots” after going to “Contacts.”
Zoom is an internal communications tool that is currently one of Skype’s top competitors. The staff communication app is beneficial whether you want to host a meeting, webinar, conference, or share your screen.
The free version allows you to share screens with as many as 25 participants and conduct limitless meetings. That said, remember that each session can be no longer than 40 minutes.
Not to mention, this is one of the employee communications tools that allow file sharing and cross-platform messaging. Another fun feature of Zoom is that it lets you change your background, which is ideal for remote workers. It is also a way to combat virtual meeting fatigue provided by Zoom.
Hidden Feature: Zoom allows you to hide participants who have their camera turned off from your screen. To do so, go to “Settings” and click on “Video.” Then go to “Meetings” and check the box next to “Hide Non-Video Participants.”
CludApp is a visual staff communication app and one of corporate communication tools with everything, from webcam recording to video walkthroughs. The tool even comes with fun features like GIF creation and essential ones like screen capture.
With a user-friendly interface, the app is ideal for creating quick video walkthroughs and sharing them with your team. The feature also comes in handy for giving effective employee feedback, annotating changes, or explaining processes.
Hidden Feature: CloudApps comes with a feature called delayed screenshots. This feature makes it a lot easier than waiting for the perfect moment to screenshot an image.
The key to success in any company, be it a large corporation or a startup, is effective communication. With efficient internal communication tools, boosting employee engagement has become easier than ever before.
When choosing a staff internal communication app, remember to consider your primary objectives. After all, the manner of communicating a message is as important as the message itself.
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