Important Elements for a Standard Office Meeting Space
Workplace Inspiration

Important Elements for a Standard Office Meeting Space

|Nov 18, 2022

An ambient and functional conference space can be the key to maximizing collaborative productivity in the office. When your team gets together to form ideas, the standard meeting space should ensure comfort, privacy, and freedom from distractions and provide an ambient and elegant layout that sparks creativity. 

After all, great collaboration is one of the most important hallmarks of a successful workplace. And you can’t achieve it without designing the perfect private meeting space for your team so that you can focus on what truly matters when you meet up to put together ideas. 

If you feel overwhelmed by the idea of designing the perfect office conference space all by yourself, don’t worry, we’ve got you covered! Keep reading to learn more about our best indoor and outdoor meeting space ideas. 

What to Consider When Designing the Perfect Office Meeting Space

Full Meeting Room Equipment

Your conference room should be equipped with the necessities for a productive meeting. But what does this include? A standard meeting space should have comfortable, spacious desks, an ergonomic conference room chair, plenty of shelf space for paperwork, and ambient lighting that doesn’t strain the eyes. 

Other essentials to consider are technological necessities like a stable and fast internet connection, a PC, a printer, or whatever else you need for your purposes, including analog methods of note-keeping like a logbook, diary, or loose paper. 

Full Meeting Room Equipment in office meeting space

Privacy and Sound-proofing

When you are in the office room to put together your best ideas, you want to ensure you’re not at risk of being distracted by unwanted interruptions or background noise that can take away from the focus of the meeting. This is why having your meeting room sound-insulated can be an excellent idea to improve the ambiance of your meetings. In general, you want good acoustics in the conference room so that everyone can be audible and put their ideas on the table. 

Mobile office pods are a great investment for sound-proofed meeting spaces as they are designed by experts to be optimized for great acoustics and sound insulation. 

Privacy and Sound-proofing

Virtual Meeting Space

Since COVID-19 changed the workplace landscape, we have all become accustomed to the digital avenue of collaboration and remote work. But even if you’re holding your meetings virtually, your virtual meeting space should not receive any less attention to detail than a physical conference. 

This means having a separate area for taking conference video calls and Zoom meetings and optimizing this space for maximum functionality to bring out your best ideas. A good-sized monitor, a high-quality computer microphone and recorder, a good webcam, and a comfortable chair are some basic things you need. 

You could also consider investing in a Zoom Room or personal pod for a fully distraction-free, optimized work experience. 


Outdoor Meeting Space

If you’re claustrophobic or don’t like being cooped up in a dense indoor space all day, an outdoor meeting space is always an option! The best way to design one is to invest in an outdoor office studio shed, which allows you to have a private, insulated space for working and collaborating in a private, insulated workspace while enjoying a view of nature at the same time. At Autonomous, we have a wide collection of amazing outdoor prefab accessory dwelling units that you can browse. 

4 Amazing Office Pods from Autonomous for a Great Meeting Space

1. Autonomous WorkPod Versatile

This WorkPod Versatile from Autonomous is a classic mobile office you can situate in your backyard for a full-fledged, perfect office experience right from the comfort of your home. With no hassle for construction permits, easy one-day assembly, and complete, comfortable furniture for work and leisure, this pod is perfected for absorbed work, brainstorming ideas, and attending virtual meetings. 

Or if you’re an employer, the versatility and spaciousness of this pod also make it the perfect contender for a small, private meeting room for important matters that provides a comfortable, distraction-free experience for conferencing. 

Dimension106” W - 155”L x 106.3”H
MaterialExterior: Aluminum layer
Interior: Eco-friendly honeycomb paper
Frame: Steel
IncludeA closet, desk, bookshelf, TV stand, a foldable coffee table and convertible sofa bed
Minimum wattage150W
Lighting3 color modes
Warranty1 year

2. Autonomous WorkPod

The sound-insulated Autonomous WorkPod is the perfect outdoor meeting space that combines functionality, comfort, and ambiance in one amazing package. It’s especially great for those who are sick of the claustrophobia of cooped-up indoor spaces but also want distraction-free work sessions by providing you with a full view of nature with none of the background noise or interruptions. 

The pod comes equipped with a standard desk and ergonomic chair as well as ambient, comfortable lighting that is easy on your eyes and helps with strain. The fully pre-wired set-up makes this WorkPod perfect for attending virtual meetings and conference calls. 

Dimension103”W x 142.5”L x 92” - 125.5”H
MaterialExterior: Composite wood
Interior: Plywood wooden frame
Frame: Steel, M300 cement
IncludeAutonomous Desk Eureka, Autonomous Chair Ultra, Cable tray, Filing Cabinet, Dual Monitor Arm, Anti-fatigue Mat
Minimum wattage100W
Weight capacity2.9 tons
ColorBlack, White
Warranty1 year

3. Autonomous Pod

The Autonomous Pod is a spacious, versatile outdoor private meeting space option. It has ample room to double as a focused work office and a conference room. It comes fully wired, so you can situate it anywhere and don’t have to worry about electrical wiring before you can set up your system, so your office is ready for a productive work session, a Zoom conference, or even an in-person meeting. 

Dimension103”W x 142.5”L x 92” - 125.5”H
MaterialExterior: Composite wood
Interior: Plywood wooden frame
Frame: Steel, M300 cement
Weight capacity2.9 tons
Minimum wattage100W
ColorBlack, White
Warranty1 year

4. Thinktanks Compact Office Pod

Another classic option for a meeting room/personal office is the gorgeous ThinkTanks Compact Office Pod, which combines a stunning outdoor design with durability, built-in air-conditioning, and up to 35 db sound-proofing for the optimal workspace. The Pod comes unfurnished, so you can style the interior however you want, and it has the perfect architecture for a small, private, ambient meeting space.  

Dimension7 x 7 x 7.5 ft
MaterialDouble laminated tempered glass, R200 aluminum
ColorBlack, Green
InteriorWashable PET Felt
Standard outlet110-220V
LightingLED 140W
Warranty3 years

Invest in a Meeting Pod Today to Make the Most Out of Collaboration

With Autonomous’ diverse collection of office sheds and privacy pods, you have all the ingredients for a perfect meeting space at your fingertips. So what are you waiting for? Invest in your perfect office meeting space today to boost your and your team’s workplace productivity, so you have the space and comfort to come up with today's best ideas.

Bulk Order Offer 2024

Spread the word