How to Prepare for Presentation Effectively

Avatar of Autonomous Autonomous | Aug 23, 2021

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Do you understand how to prepare for a presentation? Well, you don't have to worry anymore. Take a journey through this piece to know how to do it easily.

1. Pay Attention to Your Listener's Needs

pay attention

The audience is your first priority when setting a presentation. Focusing on your listener's needs enhances an easy grasp. You must ensure that your piece captures the listener’s expectations. During preparations, you need to put in mind the main agendas. Remember to create content that every listener can relate with. An effective presenter focuses on the listener's response. The audience's reaction helps you improve and address simple issues. Work closely with your listeners to note their impressions.

2. Connect with Your Audience

connect with your audience

It is not easy to relax when feeling nervous. This rule is one of which great presenters use. It is important to calm yourself down before presenting. Connecting with your audience helps in bond formation. Being passionate about your work enhances bonding with your audience. Becoming a great presenter requires smart office technology. The technology assists in ensuring an easy and effective flow of the presentation. Be open with your audience in discussing matters you think are right. Presentation preparation requires discussions with your audience.

3. Maintain Eye Contact

Making eye contact with your audience is surprisingly not an easy task. Many presenters find it hard to set their eyes directly on their audience. Smiling and making eye contact enhance connection and bonding. Facial expressions help the listeners relate to the subject of discussion. Direct eye contact makes you feel elated and less nervous. This is because you feel like you are talking directly to an individual. While presenting, ensure to leave some lights on for listeners to see you. The audience needs to look at you directly as you speak as well as see the slides.

4. Talk Fluently

talk fluently

Do you wonder what your voice can do for you? Here is a tip to make your voice work for you. A word of mouth is a fast way of communication. Spoken words reach your audience faster and within a short time. To enhance your presentation, use your voice to pull your audience closer. Make your voice a tool to effectively pass on a message. Talking clearly and fluently helps in getting your point across. Avoid talking too fast or slow to capture every type of listener. Gradually change your pitch and tone once in a while to make it more interesting.

5. Introduce a Story

Have you ever tried to start a subject with a story? If not, then you are missing a lot. Normally, human beings respond quickly to stories. This idea helps them pay attention and listen attentively to what they want to say. A story-like presentation takes your listeners to a fantasy world. During presentation preparation, create a sweet story that matches your content. Enhance your listener's hearing skills and engagements with a wider point of presentation. Before starting your presentation remember to:

  • Focus on your story character to educate your audience.
  • Change your story dynamic to match your topic of presentation.
  • Keep your presentation brief and precise.

6. Simple and Direct

simple and direct

Keeping your presentation simple enhances understanding. Use the following considerations and steps to prepare for a presentation.

  • What the message context of the presentation is all about
  • The listener’s reaction and overall take from the information
  • Select the ideal type of language to use in communicating to your audience
  • Maximize your time of presentation and follow other time management best practices

During the presentation, you should briefly explain your point in a simple form. Usually, an effective presentation should be brief and to the point. It should contain a few sentences that send the message to the listeners. Depending on the given time, keep your points short and precise. In whatever method you use, remember to focus on the main message.

7. Use Kawasaki Rule of Slideshows

The Kawasaki rules give simple insights into how to prepare for a presentation at work. This rule states that an ideal presentation should have up to 10 slides. You should not make time management mistakes like presenting for over 20 minutes. Your presentation should be simple, easy to read, and with a font size of not less than 30 points.

This general rule is important in avoiding the addition of too much information on one slide. The process helps in reducing overcrowding words and content blandness. Basically, there is no essence of having the slides without the presenter. In instances you have extra information to share, prepare handouts for listeners.

8. Have a Strong Start

have a strong start

Starting an activity strongly sets the mood of your audience. This aspect is crucial in ensuring your listeners settle and are activated. As a good presenter, how you start your presentation is very important. You need to hold on to the listener's attention to be on the same page.

In any case, the audience gives you a few minutes to make them happy and interact. Ensure to remove the dull moments in your audience by entertaining them. You can opt to tell a story or a strong introduction to draw your listener's mind.

9. Stay Calm

Do you find presenting uneasy? If yes, here is how to start a presentation. Staying calm and relaxed is one way of comforting your mind. Before and during presentations, pay attention to your work and breathe normally. Make sure to occasionally stop to take a breath to end nervousness. There are several ways to make your body relax, so learn the tricks and use them. Be confident and enjoy your presentation. Your audience responds quickly to your emotions and mood.

10.  Body Language

body language

Your body says a lot that your mouth cannot say. Non-verbal communication is crucial in sending a message to your listeners. Use the ideal body language such as gestures, eye contact, and body signs to communicate. Make sure to be confident, natural, flexible, and interactive. Make sure to have a minimalist desk setup for easy movement.


Many people consider presenting technical; From this piece, it is clear that all you need to do is understand your craft. The rest comes flowing effortlessly.

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