Hybrid Working

How to Plan a Hybrid Work Schedule Daily

Avatar of Autonomous Autonomous | Jul 23, 2021
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How long has everyone been remote working since the pandemic started? Initially, we were in full-remote work, but we gradually moved out of our home offices as time went by. Some employees loved the flexibility and convenience that remote work gives them. On the other hand, they missed the facilities that the office had. So, employers decided on a hybrid office: a place that merged remote and on-site working. They had to build a hybrid work schedule daily schedule to keep this new environment on track.         

We thought about how big the hybrid work environment has become, and the innovative approaches companies are taking to make their daily hybrid schedule. We also thought about sharing some of our ideas and insights about the hybrid work arrangement and how to make it work.  

Guide for employees to make a hybrid work schedule daily

The hybrid model is worker-centric. While it gave employees so many benefits, it also resulted in some challenges. Any hybrid work schedule daily should be planned out appropriately to balance all aspects of this model. An ideal hybrid work plan should cater to all employees in these ways:      

Putting people first

Putting people first

Companies are prioritizing the employees ahead of the business by giving them more flexibility. Employers should trust them to complete their work when and where they wish to.

Building more trust

In a remote hybrid work schedule, the control employers have over their employees should be more relaxed. Managers should try to build trust with their employees and even set an example of trust-building through their actions.

Improving communication

Improving communication

Place extra emphasis on communication framework in your hybrid work schedule daily where all have their say. Written communication, such as messaging or email, is useful here. However, a clearer communication style with multiple channels, such as check-ins, open houses, and meetings, should be adopted.

Accessible shared workspaces

Accessible shared workspaces

Full-time work from home doesn't suit all employees. As a result, some offices must provide a shared working space outside of the home that is close by. This gives employees a way to truly focus on their tasks, meet colleagues, and enhance their mental well-being.   

Planning out a daily hybrid schedule

The remote system of working has shown some really good results. Companies and employees can benefit from it, but it does need some improvements. These improvements are customizations added to fit all employees’ preferences, the type of work they do, and the location they’re at. Now that you know what to look for, how do you begin creating a good hybrid work policy template?

Planning out what employees need

Planning out what employees need

The hybrid remote model combines the best of home and on-site working. It offers employees a go-between to switch to either location based on their preferences and tasks. Based on this, list out the employee roles that require on-site work and those that don’t.

This might even include a list of tools, devices, and PCs that they use for work. Such tools help them carry out their work as effectively as possible if they were working in an office.   

Planning out where employees will congregate

In a hybrid office, teams will have to come together to collaborate on projects. For this, they need a designated physical location where they can meet up. Shared spaces for working purposes have become popular because of this. They could even meet up at any of the office locations, depending on what’s available or more economical for the company.   

Planning out when employees will congregate

Planning out where employees will congregate

It is an important part of your hybrid work schedule daily. It makes no sense to have all employees show up simultaneously at the exact locations. The designated physical location may not be able to accommodate all of them, and it violates social distancing norms.

Maintain a system where all employees can reserve a desk or a spot in a shared working space ahead of their visit. Otherwise, set up a flexible work plan where employees can utilize office space on certain days of the week.  

Planning out a technological framework

Planning out a technological framework

This technological framework is set up primarily for connecting all employees at all times, no matter where they are. It could even mean investment into software, devices, and better internet connections to faster communication.

Some employers have set up new work model solutions like the Autonomous Hybrid to manage hot-desking in their offices. Hot desking is a system that resulted out of a need to share a limited number of space or desks.     

Planning out the office layout

Some companies who feel that hot desking is a better solution have redesigned their office keeping collaboration. These offices found that working just one or two days a week sufficed for their needs.

It resulted in the experimenting of hybrid remote model variants and reducing their office footprint. They redesigned smaller office spaces for greater collaboration using a desk hoteling system.      

Planning out daily tasks

hybrid

The day needs to be planned in advance, using a planner or a to-do list in your hybrid work schedule daily. Keep track of all the activities you must complete in priority order. Tell employees to focus on and spend the major part of their day on those important activities.

Tasks get completed more effectively if employees focus on each individually, finishing one thing before shifting to the next one. If possible, they should keep aside a stipulated time limit for the tasks. Give employees enough room to take ownership of the work they do instead of constantly checking in on them.     

Planning out deadlines and limits

Planning out deadlines and limits

When working from home, it is very easy for employees to overwork. Allow them to draw a line between work and home by respecting their wishes when they don’t want to work. Help them to build a suitable hybrid work schedule daily. Don’t overload all critical tasks on one person; keep in mind that there are other team members as well. Assign tasks, projects based on the person’s capabilities.

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