Since new variants of the Covid-19 are likely to show up unless we achieve herd immunity, office workers are hesitant to attend the traditional workplaces. These times are too uncertain about letting you decide whether you can attend your office physically. So, becoming a part of the hybrid workforce - future of work can be a wise decision.
This work mode is not common for several businesses, so developing a better understanding of them can help you have a holistic view. Managing a hybrid workforce would be almost impossible if you don’t know the basics of this model. We have shared a walkthrough here to help you understand how to prepare the complete action plan for your teammates to deal with this situation.
What is a Hybrid Workforce?
A hybrid workforce, in simple terms, is the one where your team is distributed between some remote or virtual groups and some on-site groups that attend office physically. The idea behind the hybrid workforce planning was to reduce the number of employees attending the workspace physically and limit the physical interaction to avoid the spread of the disease.
Eventually, the masses liked this idea as it enhanced the flexibility of working in every business that adopted this work setting. The hybrid workforce is not bound to work for the traditional work hours. In fact, the work hours may vary. It won't be wrong to say that this new work model has blurred the traditional work hour boundaries and redefined the work experience.
In the meantime, most businesses have noticed that they are only able to make the most out of this workforce if they prepare well. This is because the increase in flexibility has made the employees’ productivity more vulnerable. We can only keep up with the ideal productivity and work output if we efficiently plan and train our teams.
To prepare well, you must create an effective action plan. Do you wish to know how you can do that? We have shared the complete plan below to help you best.
How to Prepare?
If you wish to prepare yourself well in managing a hybrid workforce, ensure that you take the following things into considerations to have a smooth transition.
Communicate, Communicate and Communicate!
Communication is the key when it comes to managing a hybrid workforce. Remember that in this new work model, your colleague is not sitting at the desk in the other corner. In most cases, he is sitting in a different part of the city or, let's say, in a different part of the world. Since your team has spread globally, maintaining proper communication will help you have regular feedbacks and plan a better hybrid remote work schedule.
As an office worker, you would wish to have a cohesive workforce that is interactive and engaging. So, in such a case, you should have a more spontaneous conversation with your coworkers. In a hybrid work setting, you may think of using a dedicated app for this purpose. In addition, there are certain apps like the Autonomous JAM that help you collaborate with your remote team and create a virtual office. All these communication tools can help you in this venture.
Train Your Hybrid Workforce
Your hybrid workforce may not be the best one having all the tech-savvies under one roof. Some workers will require basic training to understand how they can thrive in a hybrid work model. Therefore, hybrid workforce training always comes in handy in this regard.
You can run a survey to learn which areas you need to work on and then provide the relevant training to your team in that regard. Maintain your team's productivity by setting short-term goals to keep your team on the right track and ensure that every worker gives their hundred percent. It is better to provide synchronous training to the entire team to ensure that everyone is on the same page.
Revamp Your Traditional Workspace
Since you have a hybrid team now, the number of employees attending the office physically would be relatively lesser. So, this is the prime time to revamp your traditional workspace and cut down maintenance costs.
Since workplace ergonomics matters a lot, you may also think of changing your office furniture to provide a better experience to office workers. So, the addition of an ergonomic office chair and standing desk would be a wise decision.
Since the hybrid work model has opened new avenues, you have gained access to global job markets and can now hire people who can work remotely for you. This means you have access to a more diverse workforce, so you need to recruit smartly.
You should know that your teammates will be from different cultural backgrounds, so you have to consider that while maintaining your workplace culture. It would be better if you had an intentional workplace culture that can mitigate any cultural differences and provide a mundane culture. A better workplace culture would account for a more interactive and accountable team that is best at its tasks.
What Next? – Optimize Cybersecurity
Lastly, cyber security is a must when it comes to managing a hybrid workforce. Since your work will be shifting mainly online, your business's sensitive information would become more prone to security threats. Therefore, you should keep a keen check on the advanced cybersecurity procedures while you carry out your hybrid workforce planning.
It would be better if you use firewalls and encrypted computer disks so that your sensitive information stays safe from potential hackers. Then, once they have ticked the cyber security check and have taken all the relevant precautions, you are all prepared to execute your hybrid workforce.
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