As part of onboarding, employers provide new hires with information and tools they need to be productive members of the team and integrate them into the company&#39;s culture. Traditionally, the onboarding process is defined as: &quot;the process of moving a new hire from applicant to employee status, which includes filing paperwork, enrolling in benefits, and completing orientation.&quot;.

Typically, you&#39;ll receive a welcome email along with your offer letter, company policies, and new hire paperwork. After completing the onboarding requirements and forms, a phone call is usually conducted to review expectations, set guidelines, and make the employee familiar with the onboarding procedures.

<h2 dir="ltr">The Importance of Onboarding</h2>

<img alt="The Importance of onboarding process" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20220117/The-Complete-Onboarding-Process-Guide-5-Steps-2022-Updated_26d9c80772f.jpg" style="width: 1920px; height: 1080px;" />

You could easily hire employees, and they begin working right away. So,&nbsp;<a href="https://www.autonomous.ai/ourblog/12-benefits-of-onboarding-new-employees" >why is onboarding important</a>? By sticking to an onboarding guide for new employees, employees become familiar with their role, their philosophies, and what they can expect from the company.

Additionally, it inspires employees to be committed to the company&#39;s success by making them feel like part of the team and helps retain new hires by fostering a sense of belonging.

Poor onboarding experiences have often caused employees to leave a company, while another set of employees said their manager did not play a vital role in their onboarding experience.

The loss of productivity and employee turnover occurs without proper onboarding procedures. Companies lose money every year due to decreased employee engagement after&nbsp;<a href="https://www.autonomous.ai/ourblog/successful-new-hire-onboarding-remotely" >onboarding new employees remotely</a>. It is less likely that employees will leave a company when they are engaged.

Employees will likely stay longer when the onboarding process is good. Onboarding and orientation are two very different processes, and this article will explore how and why onboarding is so important for a company&#39;s success.

<h2 dir="ltr">Steps of the Onboarding Process</h2>

<h3 dir="ltr">Preparing them for new colleagues</h3>

<img alt="Preparing them for new colleagues" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20220117/The-Complete-Onboarding-Process-Guide-5-Steps-2022-Updated_3afed694354.jpg" />

An announcement welcoming the new employee to the company, either in person or by email, should be sent to all employees before the employee&#39;s first day. In the announcement, you should reveal the new hire&#39;s position, a little about their experience and what they plan to do at your company.

You should invite other employees to join in welcoming them. Employees are prepared to assist a new employee on their first day when they know them in advance. They will feel more welcome if they know the new employee in advance.

<h3 dir="ltr">Prep their brand new workstations</h3>

The first impression an employee has of your company is directly related to their &quot;home base.&quot;. New employees have little to no incentive to succeed if they don&#39;t have the right tools. Providing the new employee with <a href="https://www.autonomous.ai/ourblog/30-must-have-office-supplies-for-employees" >office supplies</a> and setting up their computer, email, and phone number before joining can make them feel valued right away. New employees are thus given the tools they need to succeed.

<h3 dir="ltr">Provide them access to necessary programs</h3>

<img alt="Provide them access to necessary programs" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20220117/The-Complete-Onboarding-Process-Guide-5-Steps-2022-Updated_4163506e6a7.jpg" />

Prepare the new employee&#39;s workstation by getting them access to any programs, software, or electronic files they will need before starting their new job. If you skip this onboarding step, it can harm training, the ability to get to work, and the employee&#39;s outlook on your company.

<h3 dir="ltr">Team get-togethers</h3>

<img alt="Team get-togethers in onboarding process" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20220117/The-Complete-Onboarding-Process-Guide-5-Steps-2022-Updated_51d3e6acfef.jpg" style="width: 1920px; height: 1080px;" />

What&rsquo;s next in the onboarding process? Plan a lunch meeting or an after-work event for the new employee and their immediate colleagues during the first week. As a result, this will facilitate the employee&#39;s introduction to their new colleagues in a relaxed setting. Employees can bring their lunches to the office&#39;s conference room. Outside the interview process, learn more about your new employee. It is more likely that an employee will stick around for a long time if they feel valued personally and professionally.&nbsp;

<h3 dir="ltr">Provide time of training</h3>

Training should focus on the new employee&#39;s first week or so with the company. It is impossible to anticipate every difference between companies even if the employee has performed the same job function elsewhere. A training plan must be in place to help new employees get up to speed within an organization. This plan should cover policies, procedures, and expectations within the organization. New employees can measure their comfort in their new roles by clearly describing what is expected of them.

<h2 dir="ltr">Autonomous EPP &amp; Bulk Order Program</h2>

<img alt="Autonomous EPP &amp; Bulk Order Program" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20220117/The-Complete-Onboarding-Process-Guide-5-Steps-2022-Updated_6d759fe122e.jpg" />

You can upgrade their office furniture by purchasing the items they require through our employee perks program. These unique working from home perks will make the system work better and last longer, although it will be an expensive bulk office furniture investment.

Now you can buy&nbsp;<a href="https://www.autonomous.ai/office-furniture-bulk-orders" >bulk office furniture</a> at several stores for a discount. A typical workplace ergonomic tool purchase includes ergonomic office chairs, height-adjustable standing desks for the home, high-quality lighting options, and other related items. Standing desks promote motivation, health, and productivity while promoting vigor. Healthy backs contribute to healthy bodies in general.

Ergonomic office chairs that combine functionality with aesthetics are a part of our&nbsp;<a href="https://www.autonomous.ai/ourblog/how-to-build-a-great-employee-perks-program" >employee perks program</a>. Lumbar, neck, arm, and leg support are excellent options due to their simplicity and timeless appeal. Through our employer purchase program, ergonomic office chairs are comfortable no matter where the user sits.

<h2 dir="ltr">Purchase Program for Employees</h2>

<a href="https://www.autonomous.ai/standing-desks/smartdesk-2-home?purchase_method=2" ><img alt="desk" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20211022/banner-desk-epp-autonomousa01c413ed1.jpg" style="width: 1920px; height: 540px;" /></a>

<a href="https://www.autonomous.ai/employees" >Autonomous Employee Purchase Programs</a> enable you to provide professional teams with a comfortable and productive environment. With employer purchase programs, autonomous products currently have a 10% discount. By providing your employees with the gear they need to fulfill their responsibilities, you show them that you care about them. A smaller company might find this&nbsp;<a href="https://www.autonomous.ai/employers" >employer purchase program</a> more useful for improving team wellness and productivity and implementing employee perks.

Competitive pricing

After we explain how to use Autonomous EPP, you can save money by taking advantage of the latest products and promotions.

Our services have been enhanced.

Having a longer free trial period and warranty provides you with more peace of mind.

Your company is responsible for paying for it.

You will receive a call from your manager after choosing what you want.

<h2 dir="ltr">What Do You Get with Our Employee Purchase Program?</h2>

<a href="https://www.autonomous.ai/office-chairs/ergonomic-chair?purchase_method=2" ><img alt="chair" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20211022/banner-chair-epp-autonomous6373338cbf.jpg" style="width: 1920px; height: 540px;" /></a>

Custom-designed self-service online e-stores provide your member&#39;s easy access to all the benefits of your organization day or night. Here&rsquo;s&nbsp;<a href="https://www.autonomous.ai/ourblog/introducing-the-employee-purchase-program-from-autonomous-bto" >how to use Autonomous EPP</a>:

Collaborate with your colleagues

Our users can choose from a variety of standing desks and ergonomic chairs.

Accepting or declining orders

Receipts or reimbursements aren&#39;t necessary for direct equipment payments. Our company will be directly involved in every aspect of the customer&#39;s experience, from delivery to aftercare.

We build office products to help you work smarter.

Autonomous

Productivity

Employees benefits

Employee Onboarding

Bulk Order

Employees Motivation

The onboarding process for new employees could be brilliant if done right and integrated in a good way. Find out more about it here. Read on!

The Complete Onboarding Process Guide: 5 Steps (2023 Updated)

A new employee is engaged from the moment they walk through your door. However, sometimes it even starts before they walk in. A list of employee onboarding packages ideas is of the utmost importance to conduct a successful onboarding process.

A new hire welcome kit also called an employee welcome package or an employee onboarding kit, is effectively a new hire welcome package. New hires are meant to feel appreciated and like part of the team, and nothing works better than a welcome package.

The employee welcome package may seem like a non-essential aspect of the employee onboarding process, but it is essential. The new employee kit greatly influences how new hires perceive your company.

Providing a fantastic new hire package demonstrates your commitment to your employees and desire for a positive employee experience. Also, new hires feel more comfortable, engaged, and happy on their first day. As a result, such displays are crucial to demonstrating and promoting a company&#39;s culture.

<h2 dir="ltr">List of Onboarding Package Ideas</h2>

<a href="https://www.autonomous.ai/standing-desks/smartdesk-2-home?purchase_method=2" ><img alt="desk" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20211022/banner-desk-epp-autonomousa01c413ed1.jpg" style="width: 1920px; height: 540px;" /></a>

<h3 dir="ltr">Breaking the ice</h3>

Create an epic welcome for your new employees with an&nbsp;<a href="https://www.autonomous.ai/ourblog/how-to-build-a-great-employee-perks-program" >employee perks program</a>. This suggestion provides all of the treats, icebreaker questions, and accessories employees need to prepare themselves for a fun and bonding hour (or two or three). Additionally, they will love that they can enjoy happy hour anywhere they choose, not just at the local bar.

<h3 dir="ltr">Tech kits</h3>

<img alt="Tech kits in onboarding packages" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20220117/Best-Onboarding-Package-Ideas-for-New-Employees_273c4a9d845.jpg" style="width: 1920px; height: 1080px;" />

This kit in the onboarding packages has everything, including those little things people don&#39;t even consider, like a microfiber cloth for keeping all the screens clean. The power bank looks great, the earbuds let them focus, and the bag lets them carry their gear to and from work. Your recipients will love the way their power bank looks, the earbuds allow them to focus, and the bag allows them to carry their tech to and from work.

<h3 dir="ltr">Office supplies</h3>

When you provide the essentials for a working day, you say &quot;welcome.&quot; <a href="https://www.autonomous.ai/ourblog/30-must-have-office-supplies-for-employees" >Office supplies</a> are a necessary part of an employee welcome kit. When these items are included in the new hire&#39;s welcome kit, it eliminates the need to seek them out separately.

In the course of his daily work-life, an employee might require a wide range of office supplies. These items in the onboarding packages are referred to as &quot;necessities,&quot; and their absence can dramatically impact how easy it is to do a job. To make life easier for a new employee, here is a quick list of office supplies to get: notepads, pencils, post-Its, planners, business cards, folders, desk cleaning supplies, staplers, etc.

<h3 dir="ltr">Personal copy of the employee handbook</h3>

<img alt="Personal copy of the employee handbook in onboarding packages" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20220117/Best-Onboarding-Package-Ideas-for-New-Employees_35fb1163f6d.jpg" style="width: 1920px; height: 1080px;" />

You would probably have informed them verbally as an HR, but it is questionable whether they recall it. This is why they have a handbook. In an employee handbook, the organization&#39;s policies and procedures are outlined in detail. The employee handbook is included in the new hires&#39; welcome kit to familiarize them with the company&#39;s expectations and how it operates.

The fun employee handbook showcases the company culture&#39;s fun side, while an employee handbook emphasizes rules and regulations. An employee handbook that displays the uniqueness and excitement of the <a href="https://www.autonomous.ai/ourblog/9-strategies-for-building-a-healthy-company-culture" >company culture</a> is the idea behind the fun employee handbook.

<h3 dir="ltr">Equipment</h3>

Nowadays, technology is a necessity for every job and also should be included in your onboarding packages. You need to know the password for your desktop, keyboard, mouse, or (most importantly) your Wi-Fi connection. Provide your new hires with the equipment, applications, and guidance they need to do their jobs effectively. Ensure that the workstation has the necessary permissions and programs before allowing them to access it.

<h3 dir="ltr">Office furniture upgrade</h3>

<img alt="Office furniture upgrade in onboarding packages" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20220117/Best-Onboarding-Package-Ideas-for-New-Employees_4b6b5ee6fbf.jpg" style="width: 1200px; height: 800px;" />

You can even upgrade the office furniture they use by purchasing the items they need. No doubt, it would be a big expense, but it will help to work better and last in the long run. Several stores now offer special pricing on the&nbsp;<a href="https://www.autonomous.ai/office-furniture-bulk-orders" >bulk office furniture</a> purchases made at their stores. Typical purchases would include an&nbsp;<a href="https://www.autonomous.ai/office-chairs/ergonomic-chair" >ergonomic office chair</a>, height adjustable&nbsp;<a href="https://www.autonomous.ai/standing-desks/smartdesk-2-home" >home standing desk</a>, high-end lighting options and other tools that enhance workplace comfort.&nbsp;

<h2 dir="ltr">Autonomous EPP &amp; Bulk Order Program</h2>

<img alt="Purchase Program for Employees" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20220117/Best-Onboarding-Package-Ideas-for-New-Employees_5e0baa92157.jpg" />

Office standing desks promote health, productivity, and vigor while combating the effects of sedentary lifestyles while encouraging focus and motivation. The health of your back is directly correlated with the health of the other parts of your body. Ergonomically designed office chairs combine functionality and aesthetics. Their simplicity and timeless appeal make them a great choice for lumbar, neck, arm, and leg support. Anybody can find comfort in our ergonomic office chairs, no matter where you sit.

<h2 dir="ltr">Purchase Program for Employees</h2>

<a href="https://www.autonomous.ai/office-chairs/ergonomic-chair?purchase_method=2" ><img alt="chair" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20211022/banner-chair-epp-autonomous6373338cbf.jpg" style="width: 1920px; height: 540px;" /></a>

Using the&nbsp;<a href="https://www.autonomous.ai/employees" >Autonomous Employee Purchase Program</a>, you can create a comfortable, productive work environment for professional teams with onboarding packages. At present, you can save up to 10% on Autonomous products purchased through the&nbsp;<a href="https://www.autonomous.ai/employers" >employer purchase program</a>. Provide what your employees need to fulfill their work expectations and show them that you care about them. Smaller businesses might find this program more suitable when it comes to implementing employee perks and boosting team wellness and productivity throughout the organization.

Pricing that is more competitive

Take advantage of the latest products and promotions to save money.

Service enhancements

Having an extended free trial and warranty gives you more peace of mind.

Your company should be charged for it

You can choose what you want, and your manager will contact you.

<h2 dir="ltr">Employee Purchase Program: What does it Entail?</h2>

<img alt="Employee Purchase Program: What does it Entail?" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20220117/Best-Onboarding-Package-Ideas-for-New-Employees_6341e8a2033.jpg" />

Using an Autonomous online e-store that&#39;s personalized to your company, we make it easy for all of your organization&#39;s members to access company benefits when they need them. So,&nbsp;<a href="https://www.autonomous.ai/ourblog/introducing-the-employee-purchase-program-from-autonomous-bto" >how to use Autonomous EPP</a>?

Invite your colleagues

We have a full selection of standing desks and ergonomic chairs for them to choose from.

Decline or approve orders

You don&#39;t have to worry about receipts or reimbursements with direct payments for equipment requests.

We&#39;ll take care of it

Everything from shipping to aftercare will be handled directly by us.

The right onboarding packages would make new employees feel more than welcome. Start with our ideas here. Read on to get more ideas for you!

Best Onboarding Package Ideas for New Employees

Employee life cycle refers to a kind of HR model that recognizes the different stages during which an employee works in an organization. It also helps them to keep track of an employee&rsquo;s life cycle. This is because it depicts the steps that an individual goes through while working in a company.

Certain parts of the employee life cycle model overlap with the responsibilities of HR. This involves the use of software that manages talent. It also includes things that help&nbsp;<a href="https://www.autonomous.ai/ourblog/tips-attract-remote-work-talents" >attract remote work talents</a>. This is why it is also termed the HR cycle at times.

<a href="https://www.autonomous.ai/office-chairs/ergonomic-chair?purchase_method=2"><img alt="" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20211022/banner-chair-epp-autonomous6373338cbf.jpg" style="width: 1920px; height: 540px;" /></a>

<h2 dir="ltr">Why is the employee life cycle so important?</h2>

Planning and reviewing the stages of the employee life cycle will help your company make employees&#39; experience better. This will benefit the employees and the business through productive employees and enhance the loyalty of customers.

Retention and recruitment act as&nbsp;<a href="https://www.autonomous.ai/ourblog/best-practices-of-employee-engagement" >employee engagement best practices</a>. Proper management of the process of recruitment will help to save the company as well. The recruitment cost, therefore, has to be higher.

Training of the new employees will further be comparatively more expensive. However, when you consider the expertise they can gather and the&nbsp;<a href="https://www.autonomous.ai/ourblog/benefits-to-retain-employees-instead-of-recruiting" >benefits to retain employees</a>, it will make the training valuable. This is why the employee life cycle is so important for the future of a company.

<img alt="Why is the employee life cycle so important?" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20211220/different-stages-of-employee-life-cycle27877799cbb.jpg" />

<h2 dir="ltr">What are the stages of the employee life cycle?</h2>

Check out the different stages of the employee life cycle here.

<h3 dir="ltr">1. Attraction of employees</h3>

This forms the primary step to attract employees. You will not be able to strengthen your company if you cannot attract other employees. Hence, it becomes one of the most crucial aspects of a company&#39;s growth strategy and in an employee life cycle.

The stage where you attract employees comes before the stage of having an open position in the company. Your company&rsquo;s ability to attract employees will determine&nbsp;<a href="https://www.autonomous.ai/ourblog/why-is-supportive-organizational-culture-important" >why organizational culture is important</a>. Your company, therefore, has to come together and build an attraction for new employees in the following ways:

<ul style="list-style-type:disc;">
	<li aria-level="1" dir="ltr">
	Raising your brand awareness
	</li>
</ul>

Your managers must organize seminars and conferences where they can speak about the benefits that come with joining the company. This will be the foremost step that needs to be taken for starting the employee life cycle process.

<img alt="Raising your brand awareness" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20211220/different-stages-of-employee-life-cycle4bc82b7323a.jpg" />

<ul style="list-style-type:disc;">
	<li aria-level="1" dir="ltr">
	Representing a better work culture
	</li>
</ul>

Employers must create marketing tactics by promoting a better work culture. In this step, you must encourage your employees to spread the word about what benefits new employees can avail of after joining your company.

<a href="https://www.autonomous.ai/standing-desks/smartdesk-2-home?purchase_method=2"><img alt="" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20211022/banner-desk-epp-autonomousa01c413ed1.jpg" style="width: 1920px; height: 540px;" /></a>

<ul style="list-style-type:disc;">
	<li aria-level="1" dir="ltr">
	Offering compensation and benefits
	</li>
</ul>

You need to offer employees certain benefits and compensation in the form of off days on birthdays and other special occasions as well as team lunches or company events. Besides, you need to create an image where your company offers its employees the standard rate of payment.

<img alt="Offering compensation and benefits" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20211220/different-stages-of-employee-life-cycle57ebc4539d8.jpg" />

<h3 dir="ltr">2. Recruiting employees</h3>

This is the second stage of an employee&rsquo;s life cycle. During this time, your company will have to extend its borders and seek out the best talents for your organization. The best kinds of plans for recruitment involve the optimum experience of the candidate, providing meaningful data, and collaborative hiring.

For this process, you can follow these steps.

<ul style="list-style-type:disc;">
	<li aria-level="1" dir="ltr">
	Involving your employees
	</li>
</ul>

Involving your employees is another way to understand the importance of the employee life cycle. In this step, you can ask your existing employees to assess each candidate&#39;s qualifications to see whether they will be valuable for your company.

<img alt="Involving your employees is another way to understand the importance of the employee life cycle" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20211220/different-stages-of-employee-life-cycle660c952bc06.jpg" />

<ul style="list-style-type:disc;">
	<li aria-level="1" dir="ltr">
	Becoming specific
	</li>
</ul>

Having a clear vision of what your company needs at present will help you recruit employees accordingly and efficiently. You also need to be specific regarding what your company has to offer so as to attract top and relevant talents and skills.

<ul style="list-style-type:disc;">
	<li aria-level="1" dir="ltr">
	Trying recruitment platforms
	</li>
</ul>

You can try different recruitment platforms. This will enable you to find employees who will be worth your company&rsquo;s time and money.

<ul style="list-style-type:disc;">
	<li aria-level="1" dir="ltr">
	Asking for referrals from your existing team
	</li>
</ul>

You can ask your present team to reach out to their acquaintances, family, and friends. This will help your company to discover new talents and open new avenues for itself.

<img alt="Asking for referrals from your existing team" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20211220/different-stages-of-employee-life-cycle7d69271d541.jpg" />

<ul style="list-style-type:disc;">
	<li aria-level="1" dir="ltr">
	Onboarding
	</li>
</ul>

While you create your&nbsp;<a href="https://www.autonomous.ai/ourblog/setting-up-a-remote-employee-onboarding" >remote employee onboarding checklist</a>, you have to make sure that they become well-adjusted to their work environment. Expectations from new employees also need to be made clear at this stage. For this, you have to make a job description, discuss the values and mission of your company and what exactly is expected from the employee during the course of employment.

Lastly, you have to check in on them regularly during their training period to understand how well their managing themselves in your company.

<ul style="list-style-type:disc;">
	<li aria-level="1" dir="ltr">
	Development of employees
	</li>
</ul>

You must encourage the constant professional development of your employees. This will bring long-term benefits for your company. It will further enhance the development of some of their existing skills which in turn will be fruitful for your company.

The development of employees can be in the form of external learning. It can also help them tap into their skills and knowledge at the same time. They can also have more autonomy for working towards their development. In addition, this can become one of the&nbsp;<a href="https://www.autonomous.ai/ourblog/10-ways-to-motivate-employees-at-work" >ways to motivate employees</a>.

<img alt="Development of employees" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20211220/different-stages-of-employee-life-cycle8c440492cbc.jpg" />

<ul style="list-style-type:disc;">
	<li aria-level="1" dir="ltr">
	Retaining
	</li>
</ul>

You can retain employees by cultivating a good relationship with all of your team members. Moreover, you can also create feedback forms for your employees to have a space to communicate their needs effectively. This will help in boosting their morale and create a healthy working environment.

<ul style="list-style-type:disc;">
	<li aria-level="1" dir="ltr">
	Separation
	</li>
</ul>

Do not be disheartened when an employee resigns from your company. On the contrary, you can try asking them how you can work towards creating a better work environment. Maintaining a positive relationship with them will also encourage them to refer more people to your company.

<img alt="Do not be disheartened when an employee resigns from your company." loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20211220/different-stages-of-employee-life-cycle921db85ad92.jpg" />

<h2 dir="ltr">Conclusion</h2>

As portrayed above, the employee life cycle involves various stages of attracting, retaining, onboarding, developing, and separating employees. Regardless of the stage, always try to&nbsp;<a href="https://slack.com/intl/blog/collaboration/ways-foster-positive-work-environment" rel="nofollow" >build a better work environment</a> and maintain a positive relationship with your employees.

Latest Updates

Employee Engagement

work culture

Employee life cycle represents the different stages. For instance, it starts with getting a job opportunity, ends with experience post-employment or separation from the company.

Different Stages Of Employee Life Cycle | HR Model

Different Stages Of Employee Life Cycle

As companies are established, they hire employees in small numbers.  When small numbers are hired, it is easier to manage them as most are connected individually. Communicating policy changes and networking is easy because of the limited number of folks to communicate with. As a company expands with increasing business, newer ways of working, or the organization culture, starts to develop.
An employee handbook is like a starter's manual for most new hires. It helps them know what the company's goals are. In addition, most employee handbooks talk about the story of the organization.
Let us deep dive to understand more about the employee handbook.
<h2 dir="ltr">What is an Employee Handbook?</h2>
An employee handbook aims to help new hires settle down at the workplace quicker. It familiarizes them with what the company stands for, its mission, vision, goals.  An employee handbook definition includes what is expected out of a new hire.  Hence, you will find most company employee handbooks talking to a new employee. They highlight various policies, including perks and benefits and how to claim them. In addition, an employee handbook may describe procedures like reimbursements, tax savings, and other portals.
Various sections of an employee handbook may lay out different policies against discrimination. These could range from physical, sexual to harassment and more. Another section is attributed to helpful information like emergency telephone numbers, whom to contact in specific situations, department or section head's name, and contact details.
Some companies detail sections to those specially challenged physically or mentally. Such employees can expect to find information on how to access areas. It may contain information for special situations. Other details could include the location of especially accessible corridors and elevators.
Of course, employee handbook ideas depend a lot on the <a href="https://www.autonomous.ai/ourblog/why-is-supportive-organizational-culture-important" >importance of an organizational culture</a> of a company.
Remember that an employee handbook is a legal document in many countries.  Regular audits may require companies to show proof of having distributed these.
Do read our research on <a href="https://www.autonomous.ai/ourblog/the-benefit-of-social-awareness-to-emotional-intelligence">social awareness and emotional intelligence</a>.
<img alt="What is an Employee Handbook" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20211030/Employee-Handbook-Definition-Benefits--Guide-to-Create_28a858d9368.jpg"/>
<h2 dir="ltr">What are the Benefits of an Employee Handbook?</h2>
Joining a new company can be an exhausting task. For the first few weeks, they have much information to soak in. At times, remembering new information isn't easy. So an introduction to a company that's new for a new hire is vital.  These could aim to reduce <a href="https://www.autonomous.ai/ourblog/what-are-social-work-stress-effects-how-to-reduce">social work stress</a>.
Most employee handbooks are aimed at providing a new hire with information in one place. Most employee handbooks are aimed at helping employees settle down quickly. This helps in employees being productive as soon as they are settled in. An employee handbook benefits employees and employers both in setting out expectations.
Once the basic hygiene factors are understood, employees are expected to agree on their work goals and routine with their supervisors. Finally, it sets out a tone for <a href="https://www.autonomous.ai/ourblog/cultural-diversity-in-the-workplace">cultural diversity in the workplace</a>.
<h2 dir="ltr">Steps to Creating an Employee Handbook</h2>
If you haven't yet made an employee handbook, you don't have to worry.  Here are a few steps to begin with.
<h3 dir="ltr">Step 1: Introduce the Company</h3>
Most employee handbooks would have an introduction to the company.  What is the company's mission? Why was the company formed? What does it expect to contribute to society?
What is the history of the company? How long have they been in existence? Who founded it? 
While sharing the history of a company, many employee handbooks showcase important milestones. These are important achievements that they have achieved in the past. This has helped them shape their brand.  With this information shared with employees, companies expect that they can influence and direct the energy of new hires in the right direction.
It is just like meeting someone for the first time in a business meeting.  You may have prepared to gather information from various sources, including media, social media, and more. However, getting a first-hand account from the person you meet holds more vital information to understand the other person.
In more recent times, most employee handbooks have become digital.  Technology advancements have enabled enrich employee joining experiences. Processes have modernized from using artificial intelligence and bots to welcoming a new hire. 
You may find companies sending out digital employee handbooks or links in a welcome email much before the joining date of an employee. In addition, you may retain certain legal and proprietary information for a follow-up or volume 2 on the date of joining.
<img alt="Steps to Creating an Employee Handbook" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20211030/Employee-Handbook-Definition-Benefits--Guide-to-Create_3fea3c6787f.jpg"/>
<h3 dir="ltr">Step 2: Explain Policies and Benefits</h3>
Employee handbooks usually detail the employee benefits and perks offered at various levels.  Employee handbook guidelines are customized to ensure that a new hire gets only information about his level. Any generic information on employee benefits and perks is avoided.  Any such information could set incorrect expectations. For example, an executive joining the company may not be entitled to a lunch reimbursement when meeting clients. This may be more apt for a Manager or a Director level employee.
Policies lay down the correct procedures for any process.  When shared with new hires, it becomes obligatory for any new hire to follow them. There could be several new things to be adhered to. Retaining all this information is certainly a challenge to any newcomer.  Hence, detailing them in an employee handbook helps employees to fall back to a reference book.
Perks and benefits help the employee know how to follow the procedures. These could include reimbursements for a client meeting or travel for work. Many employee handbooks detail any payment cycles and turnaround time to set expectations for new hires.   Don't forget sections on fire drills, handling special situations, doctor's office, and how to access it.
Remember to include how employees could benefit from <a href="https://www.autonomous.ai/ourblog/a-guide-to-safe-use-of-social-media-in-the-workplace">social media in the workplace</a>.  
<img alt="Explain Policies and Benefits" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20211030/Employee-Handbook-Definition-Benefits--Guide-to-Create_4aa7493f359.jpg"/>
<h3 dir="ltr">Step 3: Validation</h3>
Remember that an employee handbook guide holds legal information being shared with a new hire.  Apart from checks and management approvals, ensure you have taken a legal counsel’s approval. This would ensure that no information is misrepresented by error or otherwise.  A legal view also ensures that mandatory information shared with a new hire is not missed out.
<h3 dir="ltr">Step 4: Distribution</h3>
As you prepare to welcome a new batch of employees, ensure you have checked on the best way to distribute these. Technology has advanced, and presenting employee handbooks in a digital format is the in thing.  It helps you present information that attracts new employees. In addition, Digital formats may be easier to distribute, store and access.
<img alt="Distribution" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20211030/Employee-Handbook-Definition-Benefits--Guide-to-Create_5c8e99f7304.jpg"/>
<h3 dir="ltr">Step 5: Recording Receipt</h3>
When deciding on whether you want to go manual or digital on employee handbooks, ensure that every new hire has access to read a digital employee handbook. Why? Employees can always claim they didn't have access to or the time to read one. In addition, some companies require employees to sign a declaration that they have received, read the employee handbooks, and follow the procedures.
 And hey, pronto, your new employees are ready to begin their journey to new successes!
<h2 dir="ltr">Wrap-up</h2>
As you sit down to write an employee handbook, remember it could make or break the new hire process a success. Why? Any employee handbook is more like an ambassador of the organization. It talks volumes about the culture, quality, and more about an organization. So here is wishing you success in writing an employee handbook.

Employees Perks

An employee handbook aims to help new hires settle down at the workplace quicker. It familiarizes them with what the company stands for, its mission, vision, goals.  An employee handbook definition includes what is expected out of a new hire.

What is an Employee Handbook?

Most employee handbooks are aimed at providing a new hire with information in one place. Most employee handbooks are aimed at helping employees settle down quickly. This helps in employees being productive as soon as they are settled in.

What are the Benefits of an Employee Handbook?

What is an employee handbook? How do they add value to a company and a new hire? How do you write and create a new employee handbook? Read on to know more!

Employee Handbook: Definition, Benefits & Guide to Create

An employee benefits program is your strategic tool to attract and retain your talent as an employer.  What are the benefits?  Firstly, as you seek to attract new talent, the employee benefits program must be appealing to fresh graduates. Why? So that your company stands out of the competition as a top company to join and people look forward to it.
Secondly, as a strategy, you are using the EBO to reduce and minimize the cost of hiring and training people. You are probably aware that it may take up to several weeks to make a new employee productive. There are many variables involved.  Hence, having an employee benefits program has to be carefully thought through. Participation in employee surveys and market benchmarking is critical to ensure you don’t run up costs on employee benefits programs.   Having an employee benefits program though critical, is also an expensive affair.
Here are four customized and simple steps to consider when setting up an efficient employee benefits program
<h2 dir="ltr">Five Steps to an Efficient Employee Benefits Program</h2>
<h3 dir="ltr">1. Goals</h3>
While most employers use an employee benefits program to attract and retain talent, what are your company’s main objectives?  Often, at this stage, if your goals aren't clear, one could easily be misled into offering employees a bouquet of benefits that may not be really necessary.  Establishing goals with concrete plans would be helpful to have. This needs finer and detailed calculations on the return on investment, whether it is monetary or subjective. Clarified goals will lead to the best employee benefits program policy for your company.
<img alt="employee benefits program Goals" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20211021/Simple-Steps-to-Set-up-an-Efficient-Employee-Benefits-Program_2806955efe0.jpg" style="width: 1920px; height: 1080px;"/>
<h3 dir="ltr">2. Freezing on a Budget</h3>
A budget is a set amount that you have decided that is required to offer an employee benefits plan. You will need to work on the finer details of a cost analysis per employee. You will need to make certain assumptions as you work on your proposal.
It is important to consider the major ticket items like the mandated benefits that any state or federal government laws demand. Once you have made a provision for the major and most necessary items, you may consider offering benefits.
Budget calculations are not guesstimates. They are finer working calculations that add up to show a number against various heads like compensation, insurance, retirement (or 401K) plans, unemployment insurance, and others. There are many interlinked variables to consider. An essential factor is to know the clear title and the type of legal entity that your organization has.
As numbers stack up, other elements like <a href="https://www.autonomous.ai/ourblog/employee-retention-a-key-to-success" >employee retention</a>, cost of hiring as per employee levels, and more will need to be added. This is detailed work. It will require you to spend a few weeks to close. Be prepared to get into various details.
A useful tip is to present the budget as a minimum amount—next, build-in layers of additional items.  The most important factor is to showcase a cost-benefits-analysis to help your company’s leadership to make a decision.
The latest report released by the US Department of Labor is a good place to start as a base. Their report gives you an estimate of the industry trend of the most employee benefits programs that employers pay and where the employees co-pay.
<img alt="employee benefits program Freezing on a Budget" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20211021/Simple-Steps-to-Set-up-an-Efficient-Employee-Benefits-Program_37725b8718c.jpg" style="width: 1920px; height: 1080px;"/>
<h3 dir="ltr">3. Build-in Mandated Benefits</h3>
You must have expertise on the current rules and regulations of the law of the land.  What does the state or central rules state? What are the bare minimum thresholds you must maintain so as to keep on the right side of the law? What are the costs for such benefits? What is your finance policy on managing these costs? Are they being linked to each employee hired, or do the budgets sit in a common pool managed by a support function like human resources?
The most common benefits mandated by state and federal laws are to provide for Social Security, Workers Compensation, and Insurance. Some of these even insure your company and its executives against indemnities that may arise from any accidents in the office that involve employees.  Keep these as a priority.
As you plan <a href="https://www.autonomous.ai/ourblog/benefits-to-retain-employees-instead-of-recruiting" >employee perks to attract talents</a>, some of these mandated benefits are explained below.
<img alt="Build-in Mandated Benefits" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20211021/Simple-Steps-to-Set-up-an-Efficient-Employee-Benefits-Program_4f92b3580cb.jpg"/>
<h4 dir="ltr">Retirement Saving</h4>
Employers are required to contribute a particular amount for an employee's retirement.  Employers must make a deduction in employees' salaries and add between five to twenty-five percent of their compensation as employer share. This amount is contributed to retirement options like the 401(k). This also assists employees as this amount may not be taxable at the hands of employees.
<h4 dir="ltr">Health Savings Accounts</h4>
Based on the state or federal laws, companies are required to contribute to employee welfare to such health savings plans. Often referred to as HSA, this budget is used to buy health insurance for employees.  This policy covers medical insurance for employees in case of hospitalization. Usually, domiciliary expenses are not covered. Many companies require employees to contribute to such health savings accounts.
<h4 dir="ltr">Life or Disability Insurance</h4>
An important element from the company's perspective, such insurance plans are built in to cover both the employer and the employee. Such insurance covers employees from any disability, temporary or permanent, from accidents at the workplace or in the course of duty. Employers benefit as it reduces their liability in the event of unforeseen circumstances.
<h4 dir="ltr">Paid Time Off</h4>
An important employee benefits program example is to include paid time off employees.  Such paid time off is for holidays that are mandated at a minimum number by the law of the land.  This is considered to be healthy as it gives employees an <a href="https://www.autonomous.ai/ourblog/what-is-effective-breaktime-and-how-does-it-increase-your-team-productivity" >effective breaktime</a> and rejuvenates them from work. This creates a good <a href="https://www.autonomous.ai/ourblog/benefits-of-work-life-balance" >work-life balance</a> too. 
Paid time off may include leave for unforeseen sickness like flu. It could also include personal chores like having to pick up children from school or more.
<img alt="Life or Disability Insurance" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20211021/Simple-Steps-to-Set-up-an-Efficient-Employee-Benefits-Program_523847a2988.jpg"/>
<h3 dir="ltr">4. Additional Non-Mandatory Benefits</h3>
Companies offer numerous benefits, including an employee benefits cafeteria plan.  These could vary depending upon your company's goals.  The ultimate aim is to make their employees' lives easier and better.  For example, to make work from home during the pandemic easier, companies announced an employee purchase program. This helped employees set up a home office to be productive. 
Many other companies offer <a href="https://www.autonomous.ai/employers" >perks for work from home</a>, including office accessories and office tech products. 
Remember to showcase the return on investment expected for your proposals.
<img alt="Additional Non-Mandatory Benefits" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20211021/Simple-Steps-to-Set-up-an-Efficient-Employee-Benefits-Program_668fdadede8.jpg"/>
<h3 dir="ltr">5. Revamp</h3>
Most companies fail on the employee benefits program offered when they choose service providers who aren’t the best to save a few dollars. Service providers need to be responsive to the end customers, your employees. Choose wisely.
<a href="https://www.autonomous.ai/ourblog/employee-perks-for-small-business" >Employee perks for small businesses</a> may not be elaborate. However, if you stay on the top of your game by continually reviewing the employee benefits program, you cannot be far behind. You would have noticed that the industry is moving at an extremely fast pace, and this VUCA world could turn things upside down if you don't stay abreast of things.
<img alt="employee benefits program Revamp" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20211021/Simple-Steps-to-Set-up-an-Efficient-Employee-Benefits-Program_7ea5c6d4c6a.jpg" style="width: 1920px; height: 1080px;"/>
<h2 dir="ltr">Wrap-up</h2>
Setting up an employee benefits program is an important employee value proposition for your company.  Numerous interlinked variables play an important role in deciding the final offerings. Ensure that you do a fine job by getting into the details. You must stay ahead in the marketplace by participating in employee compensation and benefits benchmarking surveys. With these five simple steps, you have ensured the right employee benefits package for your company.

Are you looking to set up efficient employee benefits programs? Where do you begin? What are the important steps for you to consider? Read on for more details.

Simple Steps to Set up an Efficient Employee Benefits Program

Employee Onboarding - Latest updates on news, tips and tricks of Employee Onboarding