While multitasking may seem like an advantage, it’s actually sneakily sabotaging your efficiency and productivity. When repeatedly jumping back and forth between tasks, the brain needs to refocus on what’s at hand each time. So while it might might make you feel busy, it isn’t efficient – studies show that multitasking can reduce productivity by as much as 40%. Consider using a time-management technique where you set a timer and commit to one task until you take a brief break, such as the Pomodoro technique.
Meetings are not always productive, add up those unproductive conversations and they can eat up hours if not days of your time. Again, it gives the illusion of business but you’re wasting time. Cut the fat and try to keep meetings under an hour. Set guidelines for meetings, such as laptops closed, no checking cell phones, and everyone prepares and participates. If you foster an atmosphere of clear, honest communication, where everyone’s opinion is welcome but no one’s dominates, team members are more likely to share their points succinctly instead of dancing around what they mean. Check in after a few meetings with new guidelines to see if they’re working and if anyone has suggestions.
You finally found your flow and you’re bearing down on a big project, and then your phone dings and you snap out of it. Then you might just check your email quickly, and then maybe Facebook….why not a quick glance at Twitter? Now an hour has gone by. Almost everyone does it, and it’s common sense that this reduces your actual time spent working. If your company using a messenger app such as Convo or Slack, consider muting your notifications and setting a timer to check them at regular intervals, most request can wait 20 minutes and the pay off in focus is worth it. Which brings us to the next tip...
Take a Break
Do take breaks for whatever relaxes you for a minute, whether that’s stepping outside or scrolling through Facebook. According to one study, when your brain is constantly stimulated by an object, task or thought, at a certain point it marks it as “not urgent” and gives you the sensation that your awareness should be elsewhere. Taking short breaks when you are completing a long task is a must! It is recommended to take several short breaks throughout the day (about once an hour) and make sure they include some sort of body movement. (At least stretch after checking Twitter.)
Take a stand
Studies have found that switching between sitting and standing while your are working not only makes a positive impact on health but also significantly influences your productivity. The study, which monitored 167 employees in a call center over a six-month period, found that employees using stand-capable desks were more productive than their colleagues in standard, seated desks. And the productivity of the standing-desk workers continued to steadily increase over their seated colleagues. In the first month, the stand-capable group had 23 percent more successful calls than their seated colleagues, and by the sixth month, they had 53 percent more successful calls.
Sit next to your most productive colleague
If your super-productive colleague makes you feel a little guilty sometimes, embrace it. People in your proximity influence you, both positively and negatively. Studies show that one person’s performance actually does spill over to their neighbors. Replacing an average performer with one who is twice as productive results in his or her neighboring colleagues increasing their own productivity by about 10%, on average. It’s also effective to pair employees with someone who has opposite strengths, so that they learn from each other.
- No Comment.