You can work from your couch if you work remotely: waking up in the morning in your PJs, getting dressed, and working from the comfort of your home. It is not without drawbacks or office etiquette training, however.
Since people don't go to their offices, sometimes there can be miscommunication and misunderstandings. However, the downside of remote employment is the lack of direct contact with co-workers and office etiquette tips. The same office etiquette training rules apply whether you work from home or not.
An Office Etiquette List while Working Remotely
1. Creating a work-only space
If you choose a space free of unnecessary noise, you will find that it is more effective. You may look unprofessional when you leak sound during meetings. Good workplace etiquette training ensures that you work in a locked area if you have pets or family members.
Furthermore, it is recommended to have a headset that can be muted so that callers aren't distracted by distracting background noises. Ensuring you're presentable and dressed appropriately for your role whenever you're participating in a video or Skype call with your co-workers are good workplace etiquette examples.
2. Identify the right times to use email or messaging apps
Email or instant messaging are the most common ways remote workers communicate with their colleagues. These methods can be utilized for submitting assignments and questions, but they are not recommended for discussions that could be sensitive.
These methods cannot convey the meaning correctly since they do not capture body language or tone of voice. If you need to deal with something sensitive, emotional, or negative, video chat, talk on the phone, or take a phone call. One online meeting etiquette is to get a written record of the conversation if you are concerned about forgetting what you said.
3. Use the right voice tone
Communicating via email or messenger are excellent workplace etiquette guidelines to ensure that important news or information is not misunderstood. Encourage people to use their words cautiously and thoughtfully.
Unless your voice is clearly heard, you risk offending or upsetting anyone or causing them to misunderstand you. Because it can be viewed as a quick method of communication, it may lead to miscommunications or offenses.
4. Don't overdo the emojis!
Do not sign off on communication with winks and smiley faces unless you're absolutely sure of your intention. It is okay to use them if you are sure of what you want. There aren't many good reasons to use them with unknown people or make up for being terse in a previous message. Whenever you use them, make sure you are careful.
5. Limit unnecessary private chats
Here is an obvious issue in the office etiquette training at any workplace. Chatting on messenger apps might be one of the best work from home benefits, but overdoing it is another major distraction. However, it offers users the ability to send private messages. It's not just distracting for the attendees when you send messages during a meeting. Moreover, it's inappropriate and rude.
6. Limit multitasking
As with other distracting activities, multitasking is another distraction. If you consider this from others' perspectives, you will find this to be bothersome for work from home productivity. When you are shuffling papers in a meeting, pulling out a calculator, or doing some sort of housework, you come across as sluggish and apathetic. Do other tasks before or after the meeting so that you can achieve your goals more quickly.
7. Be aware of time zone differences
With the rise of a global workforce and the popularity of digital nomadism, the number of employees working in the same time zone has skyrocketed. In times of deadline, it's tempting to reply immediately to messages and emails. Keeping time zone differences in mind will affect everything from the response time to meeting times.
Normal business hours may not be the same for all team members according to their time zones. The best way to narrow down suitable timings for all is to run remote working survey questions by your team and get everyone’s opinion.
Company meetings should be scheduled so that they are held during normal business hours. Participants can download the recordings or transcripts of virtual meetings by participants who cannot join a meeting due to scheduling conflicts.
8. Be aware of everyone's off-hours
This is always an important notice in any office etiquette training. Also, workers need to be aware of their co-workers' off-hour schedules. It isn't easy to figure out when people at their desks are because you're never sure where they are. They each have their own working hours. Others may work a more flexible and autonomous schedule, while others work a typical 9-to-5 shift. Some people have responsibilities outside of working hours, such as taking care of their parents or children.
9. Prepare for your calls
A bad microphone makes an hour-long call miserable to listen to. While you call from a different location, ask a friend to sit in your office or use your equipment.
Don't let noisy background noise interfere with your voice. Make sure you hear your audio clearly. Verify that you are speaking clearly on video calls, and make sure that you have nothing visible in the background, such as dirty underwear or funny wall posters!!
10. Communicate your work expectations clearly
This issue should include in the office etiquette training list. Unless he or she is a sole proprietor, the remote worker should realize that he or she does not make important decisions alone. Even the most brilliant new ideas could impact the team's workflow or change a project's scope.
Virtual team members can benefit greatly from collaborative software programs. Working remotely doesn't make it any easier to collaborate. Organizations can help maintain and increase productivity at work by encouraging their remote employees to communicate with one another.
11. Be wary of everyone’s time
Traffic delays are no longer an excuse for tardiness when you work from home. Do not arrive late for virtual meetings or conference calls when you work from home. When you disrupt everyone's schedule by joining the virtual meeting late, you disrupt theirs.
Before making a call or holding a virtual meeting, learn a new application or tool. Disconnect the TV or stereo, close the windows, and lock the doors to minimize interruptions.
Preparation of talking points and adherence to the schedule is essential. Additionally, having a conversation or information-sharing during a meeting shows a lack of respect for others' time.
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