When we talk about work from home and its benefits, flexible timing will top the list for many people. Employees find it easier to attain a proper work-life balance because they have flexible work options. Though it is hard to find jobs that offer&nbsp;<a href="https://www.autonomous.ai/ourblog/flexible-work-schedule-the-pros-cons" target="_blank">flexible work schedules</a>, you can now attain many flexible work schedule options in different kinds of jobs thanks to the remote work routine.

And ever since flexibility seems to be a viable option for various fields of employees, many students and part-time workers are finding it easier to earn their means through multiple jobs. In this article, we will discuss some tips on negotiating flexible working hours and ensuring you can get flexible work arrangements from your employer.

<h2 dir="ltr">What is a Flexible Work Program?</h2>

<img alt="What is a Flexible Work Program?" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20220104/Tips-for-Negotiating-Flexible-Working-Options_2a5e1cb285a.jpg" />

The need for an employee to be physically present in the office is no longer as vital as in older times; this is probably because of the huge advancements in technology and the better control to connect over large distances virtually.

A flexible work program or flexible work arrangements allows employees to work remotely while staying connected to the company. Many major workplaces are now adapting this modern, flexible approach to get the numerous benefits of this arrangement. But what are the benefits of flexible hours, and&nbsp;<a href="https://www.autonomous.ai/ourblog/how-to-negotiate-salary" target="_blank">how to negotiate salary</a> and timings once you dive into the professional world?

To answer all these questions, below are some tips on&nbsp;<a href="https://www.autonomous.ai/ourblog/how-to-negotiate-a-job-offer" target="_blank">negotiating a job offer</a> for your maximum benefit and comfort.

<h2 dir="ltr">Benefits of Flexible Work Arrangement</h2>

<img alt="Benefits of Flexible Work Arrangement" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20220104/Tips-for-Negotiating-Flexible-Working-Options_375d5962884.jpg" />

Modern office spaces are&nbsp;<a href="https://www.autonomous.ai/ourblog/what-is-a-flexible-workspace-and-how-it-helps-bto" target="_blank">flexible office spaces</a> with employees operating a lot differently from previous times. Even though many workplaces have gone entirely remote, some are still opting for options like a hybrid work arrangement or a combination of in-house and remote teams.

Either way, providing flexibility to employees always proves beneficial in many ways and here are some benefits of adopting a flexible work approach for your office.

<h3 dir="ltr">Reduced Business Cost</h3>

Flexible work hours provide cost-effective solutions to both the employees and employers. Many large organizations have adopted this approach to save hundreds of dollars through this arrangement. With more control over business hours, employees can decide less busy hours to commute and save up on travel.

<h3 dir="ltr">Greater Employee Retention</h3>

The happier and more involved your employees are, the less likely they will look for a job elsewhere. According to studies, even using flexible working arrangements on a limited basis improves employees&#39; contentment with their workplace, making them more inclined to stay with their current company for a longer period.

<h3 dir="ltr">Better Work Culture</h3>

<img alt="Better Work Culture" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20220104/Tips-for-Negotiating-Flexible-Working-Options_4e2621574f2.jpg" />

Your employees are your organization&#39;s culture, and when you enforce a caring and positive attitude towards your employees, the entire vibe of your company will become much better. Allowing employees to achieve a better work-life balance encourages them to be happier and more fulfilled in their personal lives while also appreciating their work.

Employee happiness, engagement, and morale rise resulting in more productive workers. If employees are content in their current position, they are less likely to look for work elsewhere.

<h3 dir="ltr">Better Talent Acquisition</h3>

As an employer, offering or negotiating flexible working arrangement gives you more options and a larger talent pool from which to hire. Advertise your company as accommodating flexible working hours and fostering <a href="https://www.autonomous.ai/ourblog/benefits-of-work-life-balance" target="_blank">work-life balance</a>. You&#39;ll attract a diverse range of employees, including those who work part-time or study part-time.

<h2 dir="ltr">How to Negotiate Flexible Work Hours?</h2>

<img alt="How to negotiate flexible working?" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20220104/Tips-for-Negotiating-Flexible-Working-Options_553c329b759.jpg" style="width: 1920px; height: 1080px;" />

A study shows that 87% of employees are likely to stay in their current jobs if they get the desired level of flexibility from their employees; providing flexibility to employees encourages them to stay and work for the company, and this also works for both the employer and employees in the longer run.

And since many organizations offer a <a href="https://www.autonomous.ai/ourblog/flexible-work-arrangements-8-types-to-try" target="_blank">flexible work arrangement</a>, you could also desire your company to grant you some flexibility. Here are some tips to successfully negotiate flexible work hours with your employer.

<h3 dir="ltr">Consult your Company&rsquo;s Handbook</h3>

Before you ask or put in a request of any sort to your employer, make sure your company handbook gives you that advantage. You cannot demand certain flexibility if your company rules oppose it. Also, referring to the rules and pointers mentioned in the company handbook will deliver a good impression that you have done your research.

<h3 dir="ltr">Plan it out</h3>

<img alt="Plan it out to negotiate flexible working" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20220104/Tips-for-Negotiating-Flexible-Working-Options_62c1ee8be56.jpg" style="width: 1920px; height: 1080px;" />

The easiest method to ensure success is to include solutions in your request to solve any potential challenges or roadblocks. Although it may be nerve-wracking to go into a meeting with your supervisor with a detailed plan in hand, it will almost certainly go over better than merely discussing the idea of flexible working hours without describing how it would be implemented.

Make a plan for yourself that you may refer to while contacting your boss. This should include a day-by-day schedule of working hours that you&#39;d want to offer, considering any recurring meetings or other commitments that might necessitate your availability.

<h3 dir="ltr">Start with a Trial</h3>

If you are going to introduce a change in working hours, you must be willing to admit that it might or might not work. Make sure you are open to a trial period first, so your employer feels the seriousness about your dedication to the company&#39;s success. A trial period will also allow you to learn and try managing multiple things at once.

<h3 dir="ltr">Choose your Medium</h3>

Each workplace has its standard channel to negotiate the needs of the higher management. Firstly, you can begin with a negotiation email. Through an email, you can give the employer adequate time to understand and accept the terms and demands you are putting forward. This will also give them the right time to think and respond to your request.

<h3 dir="ltr">The Right Time</h3>

<img alt="The Right Time" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20220104/Tips-for-Negotiating-Flexible-Working-Options_70fd0cfe0a1.jpg" />

If you&#39;ve been offered a new job, now is the time to try to figure out a schedule that works for you to better negotiate flexible working. Just keep in mind that it&#39;s usually ideal to do this before accepting an offer, so you don&#39;t irritate your new boss.

Work hours are normally covered during your interview, but if not, use the time reserved for questions at the end. Before you sign on the dotted line, it&#39;s usually a good idea to find out how flexible a new company is with you.

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Flexible work options are beneficial for both employers and employees in many ways. Here are some tips for negotiating flexible working with your employer.

How to Negotiate Flexible Working with Your Employer?

Tips for Negotiating Flexible Working Options

This year, there will be a fiercer competition for seasonal workers. Shoppers are walking the aisles rather than scrolling on their smartphones to fill their shopping carts as retail sales are up. You must also rethink the process of engaging and motivating a seasonal worker in your retail in light of supply chain bottlenecks and record quit rates.

Treating your seasonal worker well could be a good way to retain them and hire them again next year. These four suggestions will assist you in motivating your contract workers this holiday season.

<h2 dir="ltr">What is a seasonal worker?</h2>

The seasonal worker meaning refers to this kind of employment as a &lsquo;seasonal employment.&#39; It is temporary employment that fills a temporary need within an organization during a particular season. Among the possibilities are:

<ul style="list-style-type: disc; margin-left: 40px;">
	<li aria-level="1" dir="ltr">
	Ski resorts, for instance, are open for part of the year.
	</li>
	<li aria-level="1" dir="ltr">
	During peak seasons, including during the holiday shopping season, businesses may need extra workers.
	</li>
</ul>

Most jobs listed in official seasonal worker employment portals are part-time, but some full-time positions are available. An employer, location, time of year, and type of seasonal job can all influence the length of a seasonal job. Seasonal jobs do not include year-round work.

Seasonal employment makes it easier for employers to staff efficiently during the season. In these instances, seasonal workers aren&#39;t needed to remain on the payroll. In addition, seasonal employees usually receive fewer benefits because they are part-timers, further decreasing labor costs.

<img alt="What is a seasonal worker?" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20211216/seasonal-worker-how-to-engage2edcc294141.jpg" style="width: 1920px; height: 1080px;" />&nbsp;&nbsp;

Unemployed workers can use seasonal employment as a temporary fix while they search for permanent employment. Because seasonal employment is often performed outside of regular business hours, seasonal jobs are also good choices for seeking additional income.

Employment during the seasonal season can also lead to a permanent position. This is an excellent opportunity to&nbsp;<a href="https://www.autonomous.ai/ourblog/tips-attract-remote-work-talents" target="_blank">attract remote work talent</a> for those interested in getting their foot in the door, gaining valuable experience, and showing their worth. Many companies screen seasonal workers to find good candidates for permanent positions. &nbsp;

<h2 dir="ltr">How to engage seasonal workers?</h2>

Your seasonal workers need to be engaged during the holidays, summertime, or whenever you need more drivers, cashiers, or servers. Engaged workers provide superior customer service, have fewer accidents, and are more productive. This is because they are invested in their employer and their role.

In that case, if you&#39;re wondering how to recruit and retain seasonal employees, this article is for you! Here are the top ways you can how to hire seasonal workers. Below is a&nbsp;<a href="https://www.autonomous.ai/ourblog/setting-up-a-remote-employee-onboarding" target="_blank">remote employee onboarding checklist</a> for engaging seasonal workers efficiently and without breaking the bank.

<img alt="How to engage seasonal workers?" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20211216/seasonal-worker-how-to-engage3d8a4636fe6.jpg" />

<h3 dir="ltr">1. Draw attention to the possibilities.</h3>

Get to know what the goals of seasonal employees are and support them to achieve them. To help retain seasonal workers, help them visualize the career path they will take with you. Maybe this year they&#39;re just summer students, but maybe next year they&#39;ll run a team, and then they&#39;ll supervise a department. Help them gain valuable experience. Let them take on new challenges. You&#39;ll be glad you did! They&#39;ll want to take on responsibility, excel, and support the organization in achieving its goals.

<h3 dir="ltr">2. You could give them awesome perks.</h3>

Treat temporary employees as you would your permanent employees whenever possible or look up&nbsp;<a href="https://www.autonomous.ai/ourblog/25-employee-recognition-gift-ideas" target="_blank">employee appreciation gift ideas</a>. You could include them in company lunches, parties, incentive programs, and <a href="https://www.autonomous.ai/ourblog/enjoy-employee-purchase-program" target="_blank">employee purchase programs</a> and make them eligible for discounts.

<img alt="You could give them awesome perks." loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20211216/seasonal-worker-how-to-engage4701b65e883.jpg" style="width: 1920px; height: 1080px;" />

<h3 dir="ltr">3. We hope to hear from you.</h3>

After the temporary employee&#39;s contract ends, maintain contact with them.&nbsp;<a href="https://hbr.org/2018/12/do-your-seasonal-employees-feel-as-valued-as-they-should" rel="nofollow" target="_blank">Keeping your seasonal employees happy</a> to come back next year is a key component of employee retention. If you have a positive experience with them, they&#39;re likely to refer friends and businesses to you even if they move on to another company.

<h3 dir="ltr">4. Flexibility is key</h3>

A contract worker may become frustrated or lose motivation if you impose too many restrictions on their schedule. The ability for office staff to pick up kids from school or attend holiday parties may be more difficult in retail or manufacturing but much easier in offices.

Make an effort to accommodate the schedules of your contractors and seasonal workers in advance. Respecting their right to personal time is equally important, so don&#39;t assume your workers are free to work on your projects at any time when you require them.

<img alt="Flexibility is key" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20211216/seasonal-worker-how-to-engage5d354067fe9.jpg" />

<h3 dir="ltr">5. Improve their skills by investing in them</h3>

It is common for us not to hire seasonal employees because they are deemed necessary but not worth the investment. Recruiting, onboarding, and training temporary workers are already costly so look up&nbsp;<a href="https://www.autonomous.ai/ourblog/amazing-virtual-employee-appreciation-ideas" target="_blank">virtual recognition ideas</a> to help you here. You will feed your community with a highly-skilled future workforce, and you will also have invested in upskilling them through training. Young and temporary employees need a goal to strive for, so learning opportunities are beneficial.&nbsp;

<h3 dir="ltr">6. Put more attention into onboarding&nbsp;</h3>

You should pay more attention to training new employees when your seasonal staff is large - and you should spend more money on this process. As a company, we often mistake putting seasonal hires on the sales floor without the proper training or onboarding, seeing them as a way to fill up a schedule rather than as company representatives to serve our customers. Your bottom line may suffer at the end of the season if you put seasonal workers through the sink-or-swim test.

<img alt="Put more attention into onboarding " loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20211216/seasonal-worker-how-to-engage6618807bd3a.jpg" />

<h3 dir="ltr">7. Attitude is as important as IQ when hiring</h3>

As a rule, seasonal jobs require more flexibility and a quick ramp-up than an elaborate skill set. The training we give is so comprehensive, no experience is necessary. Seasonal employers tend to hire dependable work skills and focus on high-level skills, such as customer service and safety.

<h3 dir="ltr">8. Don&#39;t rely on seasonal hiring to be temporary all the time</h3>

The majority of your seasonal employees aren&#39;t candidates for permanent jobs, but there may be some who are. You can keep a close eye on the performance of potential permanent hires by tagging them early. Examine their suitability for full-time employment at the end of the season.

<img alt="How To Engage A Seasonal Worker" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20211216/seasonal-worker-how-to-engage77ccdbf6514.jpg" />

<h3 dir="ltr">9. Candidate Sources That Are Only Seeking Seasonal Work</h3>

It will be much easier to recruit seasonal employees if you can locate candidates who want a temporary job. Graduates from universities who are exploring their options are a valuable source of information. Seasonal work is more attractive to these candidates than a more long-term commitment

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An annual season is marked by the recurrence of seasonal work. For getting more information about the seasonal worker, continue reading this article.

What Is A Seasonal Worker & Tips On How to Engage?

What Is A Seasonal Worker & How to Engage?

It&#39;s entirely different to work remotely compared to regular office work. You cannot simply use the same tools in a virtual workspace as you would in an office. You can expect your <a href="https://www.autonomous.ai/ourblog/how-to-manage-a-remote-team-with-5-essential-tips">remote team</a> to face challenges as well, just as any new team would be likely to do. It is precisely because of this that you need virtual office software.

Utilizing a virtual office tool can allow you to ensure your team is working efficiently and creating the right environment for a virtual office. What&#39;s the best tool for your virtual business, considering the hundreds of software options available?

We&#39;ll cover all the essentials of virtual office software in this article. Let&#39;s look at the software used for managing the virtual office, along with its key features, functions, and benefits.

<a href="https://www.autonomous.ai/hybrid-office" target="_blank"><img loading="lazy" alt="hybrid" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20210402/hybrid-working-banner-blog68cb741619.jpg" style="width: 1920px; height: 600px;" /></a>

<h2 dir="ltr">What is Virtual Workspace?</h2>

Workplaces that are virtual connect users, regardless of their geographical location, digitally. Since business is conducted over any popular&nbsp;<a href="https://www.autonomous.ai/jam">online meeting tool</a> like email, mail, internet, and video, this workplace has multiple locations that are not always the same. Through such technology, the company&#39;s employees communicate with each other, and the staff communicates with clients/customers.

<h2 dir="ltr">Why are Virtual Workspaces Important?</h2>

<img loading="lazy" alt="Why are Virtual Workspaces Important" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20210909/3-Virtual-Workspace-Software-to-Work-Digitally-With-Your-Team_21f49ba1d4d.jpg" style="width: 1920px; height: 1080px;" />

There is no concrete virtual workplace definition, but one can describe it as a shared workspace that allows employees to communicate and collaborate whether they are in the office or on the go. The virtual workplace meaning also highlights a combination of technology systems, human processes, and online processes in digital workplaces to minimize unnecessary costs. There are lots of reasons why virtual workspaces are great for working under these horrendous circumstances. In addition to the fact that they are great for working during these disastrous times, these are the other benefits of the best virtual workspace.

<h3 dir="ltr">Remote work can be easily transitioned</h3>

The pandemic is still wreaking havoc on many people, but many manage well with a virtual workspace from home. As employees work at home using tools already available to them, they feel safe and comfortable. Neither productivity nor efficiency has been affected.

<h3 dir="ltr">A greater market opportunity and a higher profit</h3>

<img loading="lazy" alt="A greater market opportunity and a higher profit" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20210909/3-Virtual-Workspace-Software-to-Work-Digitally-With-Your-Team_37c9603570d.jpg" style="width: 1920px; height: 1080px;" />

Because you can hire workers and&nbsp;<a href="https://www.autonomous.ai/work-anywhere">work from anywhere</a> in the world, you can also reach out to these same employees for business opportunities near their localities. The many savings opportunities that virtual workspaces provide also allow you to generate higher profits.

<h3 dir="ltr">Costs are lower if the office is not physically located</h3>

You don&#39;t need to pay rent and other expenses associated with an actual office, such as security and maintenance, as in a virtual workspace. In addition, you don&#39;t have to spend much money on the popular virtual workspace software to enlarge your team.

<h3 dir="ltr">Environment-friendly</h3>

Lower emissions result from employees no longer having to commute.

<h2 dir="ltr">List of the Best Virtual Workspace Tools</h2>

Many virtual workspace apps or software are available, and they are effortless to set up, such as Jam and&nbsp;<a href="https://www.autonomous.ai/hybrid-as-a-service">Autonomous hybrid working</a>. Additionally, some organizations set up different tools for individual activities to set up a virtual office space. Below is a handpicked list of services and tools from each category that one can use for collaboration:

<h3 dir="ltr">1. Autonomous Hybrid Working</h3>

<img loading="lazy" alt="Autonomous Hybrid Working" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20210909/3-Virtual-Workspace-Software-to-Work-Digitally-With-Your-Team_4b73739626b.jpg" style="width: 1920px; height: 1080px;" />

Today&#39;s workplace is marked by a change that sees employees rotating between working at home and working in offices with a <a href="https://www.autonomous.ai/ourblog/top-hybrid-work-model-options">hybrid work model</a>. Organizational workspaces are evolving alongside workplace dynamics, and this innovative design leverages these changes. It is easier than ever to arrange employee seating with Autonomous hybrid software.

Different individuals occupy the same physical workstation throughout the course of the day. It helps employees transition to a hybrid work culture with its compatibility with Android, Mac, and Windows. This organizational workspace system is innovative because it utilizes an easy-to-use seating arrangement system.

<ul dir="ltr" style="margin-left: 40px;">
	<li role="presentation">When your employees come to work, they will have a workspace.</li>
	<li role="presentation">Provides an automated system for identifying empty desks at your facility.</li>
	<li role="presentation">You can integrate other business automation solutions and software easily with this integration.</li>
	<li role="presentation">Mobile devices make it convenient to make desk reservations.</li>
	<li role="presentation">Making effective choices about space allocation is easier with access to in-depth data.</li>
	<li role="presentation">Flexible and versatile working environments enhance employee productivity</li>
	<li role="presentation">You get updates that are accurate and visible in real-time.</li>
	<li role="presentation">The process of mapping out and reserving desks for socially distant locations becomes quick and easy.</li>
	<li role="presentation">An admin dashboard reflects schedules and spaces, so there&#39;s no need for paperwork.</li>
</ul>

<h3 dir="ltr">2. Mural</h3>

In addition to being useful virtual software for designers, this can be used by any kind of business. No matter where you are or what time zone you are in, you can collaborate in one place. Cloud-based software offers the convenience of accessing it every time and anywhere from any device. Create individual workspaces on the app so you can work on multiple projects at once.

At the different stages of the project, you will be notified when any employee leaves or joins the project. Collaboration on a project is facilitated by collaborative thinking and real-time feedback. It is possible to collaboratively work on a variety of projects simultaneously using individual workspaces. The Mural platform simplifies project transparency by delivering a simple digitized visual representation of work.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;

<h3 dir="ltr">3. Jam</h3>

<img loading="lazy" alt="Jam" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20210909/3-Virtual-Workspace-Software-to-Work-Digitally-With-Your-Team_5db170bf47c.jpg" style="width: 1920px; height: 1080px;" />

In virtual workspace and <a href="https://www.autonomous.ai/ourblog/hybrid-workplace-what-and-how-it-work">hybrid workplace</a>, JAM makes your team calls easy and is great for brainstorming sessions on the fly. Autonomous does not require installation; all you need to do is enter your work email ID on the Autonomous site. This team-call application is built for aiding creative discussion online. It doesn&rsquo;t require any download &ndash; simply link the browser-based tool to your work email.

A pass code will be provided next so that you can start. This tool is an easy and intuitive&nbsp;<a href="https://www.autonomous.ai/ourblog/9-remote-work-communication-software">remote work software</a> because it displays all activities on a single screen. The team chat system is shared by all teammates and supports screen-sharing and private conversations.

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It's possible to use a virtual workspace for better collaboration in a virtual workspace. We’ve reviewed the top tools here for you to pick for your workspace.

3 Virtual Workspace Software to Work Digitally With Your Team

With a hybrid return to the office, your company can change completely. However, you can’t enjoy the benefits if you don't know about the model. Read on!

Hybrid Return to Office: Is it Possible Now?

Are you wondering what’s the general opinion of hybrid work, or how it’s faring in today’s business world? Check these hybrid works statistics to find out.

2023 Statistics of Hybrid Work Model You Should Know

Ever since the lockdowns got eased globally, businesses have come up with a challenge to create a long-term action plan where they have to decide the mode of work they would continue with in the future. Several companies that embraced the&nbsp;<a href="https://www.autonomous.ai/ourblog/hybrid-work-technology-for-business">hybrid work technology</a> support the hybrid work plan. Why they shouldn&#39;t do it, this plan is something that was liked by a majority of employees worldwide, making it a win-win situation for businesses.

If you are among those office workers who think that going hybrid is better than an entirely remote or an entirely traditional workplace arrangement, you are right. Going hybrid is a futuristic approach and would help you in the longer run. However, this work plan has its own challenges; the earlier you know them, the better.

That&rsquo;s why we have briefly discussed all those obstacles you might come across in your journey to create some ideal hybrid plans. But before that, it is critical to understand what is a hybrid plan in the first place.

<h2 dir="ltr">What is a Hybrid Work Plan?</h2>

A hybrid work model is basically a combination of two different work plans; one is the traditional workplace, and the other is remote work. If you create the right balance between the two, upon evaluating your office worker&#39;s roles and other factors akin to it, you will end up with an ideal hybrid workplan.

Previously, employees were unwilling to add remote work in their business&#39; operational models, but the pandemic made them realize the importance of a hybrid workplace. There are myriads of benefits that a hybrid work model can bring.

The greatest perk that the&nbsp;<a href="https://www.autonomous.ai/ourblog/is-hybrid-workforce-the-future-of-work-bto">hybrid workforce</a> avails is the liberty to choose their work hours. You are not bound by the traditional nine-to-five work hour boundaries. Instead, you can choose the time slot that you believe you are most productive in.

It is seen that if you overcome the common hurdles coming in your way when you try setting up this work plan, you will end up creating a more productive and satisfied workforce.

<img loading="lazy" alt="What is a Hybrid Work Plan?" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20210908/obstacles-hybrid-work-plan-bto258815d4a17.jpg" />

<h2 dir="ltr">Identifying Early Obstacles to Get an Ideal Hybrid Work Plan</h2>

The hybrid plans sound pretty fancy; nevertheless, if you fail to overcome the possible obstacles, you will fail to create the ideal hybrid work model for your company. Since now you have a clear mind about the basic idea of a hybrid work plan, you are prepared to know these common challenges. So, let&rsquo;s dig deeper and understand these obstacles in detail to prepare yourself well.

<img loading="lazy" alt="Identifying Early Obstacles to Get an Ideal Hybrid Work Plan" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20210908/obstacles-hybrid-work-plan-bto3f69a74dcad.jpg" />

<h3 dir="ltr">1. Possible Cyber Security Breaches</h3>

<a href="https://www.autonomous.ai/ourblog/6-cyber-security-challenges-bto">Cyber security challenges</a> were not much of a concern in a traditional workplace because you shared most of the sensitive information in person. However, in the modern hybrid workplace, you will face this risk more often. The reason is that you will be using the internet as a major medium of communication with your remote teams.

There are multiple hackers out there in the cyber world who desperately look for any loopholes in your connections so that they can gain access to your company&#39;s sensitive information and use it for their benefit.

Phishing and vishing are also quite common. So, it is better that you ensure your team has a safe and secure network and their devices are encrypted to safeguard your data.

<img loading="lazy" alt="Possible Cyber Security Breaches" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20210908/obstacles-hybrid-work-plan-bto4defbb7e2a3.jpg" />

<h3 dir="ltr">2. Dilution of Workplace Culture</h3>

The hybrid work plan has opened new avenues for businesses. Since your company has a remote wing as well, you have access to the global job market. But this perk comes with its challenges. People coming from different parts around the globe means they have different cultural backgrounds.

It is good to have diversity in your workforce, but this also means that there will be a dilution of cultures at your workplace. Eventually, this can affect your workplace culture, and your traditional workplace culture would suffer. Therefore, you have to keep a single neutral target culture at your workplace to ensure all employees get a uniform and unbiased work environment.

<img loading="lazy" alt="https://www.autonomous.ai/hybrid-office" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20210402/hybrid-working-banner-blog68cb741619.jpg" style="width: 1920px; height: 600px;" />

<h3 dir="ltr">3. Employees&#39; Well-being</h3>

The pandemic has impacted the mental health and well-being of several employees. There are many employees who are not satisfied working from home, and <a href="https://www.autonomous.ai/ourblog/how-to-identify-employee-burnout-signs">experiencing stress and burnout</a> is pretty common for them. This can impact their productivity and eventually will stagger your team&rsquo;s progress.

Therefore, organizations should invest more in taking care of the mental well-being of their employees so that they stay active and satisfied. Introducing icebreakers and the concept of breaks like no-meeting Fridays can help you with this. In addition, adequate work schedule planning can come in handy too.

<img loading="lazy" alt="Employees' Well-being" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20210908/obstacles-hybrid-work-plan-bto5c2886f5690.jpg" />

<h3 dir="ltr">4. Maintaining Effective Communication</h3>

It is pretty tough to maintain sound communication with your employees and colleagues during these uncertain times. Since remote teams are part of the hybrid plans, maintaining proper communication would become significantly more than ever.

Communicating clear instructions to your remote team and on-ground teams is critical to avoid any misunderstandings. You can take the assistance of a well-established multimedia setup to help you in this regard, but this procedure will require more effort. Taking feedbacks actively would also be among the foremost requirements.

<img loading="lazy" alt="Maintaining Effective Communication" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20210908/obstacles-hybrid-work-plan-bto6f7973a16fb.jpg" />

<h2 dir="ltr">Bottom Line</h2>

Wrapping it up, overcoming these obstacles, and the common&nbsp;<a href="https://www.autonomous.ai/ourblog/7-biggest-hybrid-work-challenges">hybrid work challenges</a> will bail you out of this situation and help you create the ideal hybrid work plan. Ensure that you keep your employees and colleagues constantly engaged in all meetings to take their feedback and views to make this procedure smoother.

Work Remotely

You will face certain obstacles while trying to get the ideal hybrid work plan. Know those obstacles here beforehand to plan the right strategy.

Major Obstacles in the Way of Creating an Ideal Hybrid Work Plan

The COVID-19 pandemic has stopped all businesses &ndash; schools, departments, stores, movie theatres and even Fortune 500 companies. Nearly half of initial outbreaks are associated with the risk of work-related transmission as offices and businesses begin reopening. The health and safety of staff and customers are the top priorities of many businesses, despite many businesses remaining closed. A workplace visitor management policy is now a required legal requirement in most states, or a company could face heavy fines and a subsequently forced closure.

With the current Coronavirus pandemic, workplace leaders are putting an even greater focus on visitor management, which has always been a crucial element of workplace safety.

The situation forces leaders to make an urgent evaluation of how to maintain safe occupancy levels, what additional steps would be necessary to maintain employee health and <a href="https://www.autonomous.ai/ourblog/incredible-ways-to-increase-productivity-at-work">increase productivity at work</a>, and their obligations for reporting possible exposure to COVID-19. Re-evaluate your visitor management policies now and possibly re-evaluate your current system. Considering the following factors is a good idea.

<h2 dir="ltr">What Is a Visitor Management System?</h2>

<img loading="lazy" alt="What Is a Visitor Management System" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20210831/The-Importance-of-Visitor-Management-Systems-in-the-Office_2a73eac5a2f.jpg" style="width: 1920px; height: 1080px;" />

Businesses around the world are increasingly referring to the workplace term as a hot topic of conversation. Maybe you&#39;ve heard about visitor management systems at work, but do you know what they are exactly?

In the context of an organization, the best visitor management systems or software are used to track and manage visitors. A combination of technology, security, communication, and analytics must be used to enable this.

Upon registration, visitors are requested to complete information and data to monitor their whereabouts within the building. In addition to tracking visitor flows, the data assists the organization in monitoring occupancy levels.

Visitors to an office or facility are then documented, listed, and managed by the installed visitor management systems. Workers&#39; friends or families may be invited guests, as well as clients, decision-makers, job candidates, and other non-staff members who are not frequently on-site and lack access control privileges. In addition to video intercoms, door intercoms, touchless sign-in, scheduling, and other features, visitor management systems may also provide video intercoms and door intercoms.

<h2 dir="ltr">How Visitor Management Solutions Can Control Spread</h2>

<img loading="lazy" alt="How Visitor Management Solutions" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20210831/The-Importance-of-Visitor-Management-Systems-in-the-Office_36bd5004517.jpg" style="width: 1920px; height: 1080px;" />

Your workers can keep a record of everyone who enters your office with visitor management systems, which reduces how the virus spreads. During pandemics, this is extremely valuable since you can:

<ul dir="ltr" style="margin-left: 40px;">
	<li role="presentation">Don&#39;t let unauthorized visitors enter your building since they may spread the Coronavirus</li>
	<li role="presentation">The reception area and lobby should be better managed</li>
	<li role="presentation">Reduce the number of time guests spend in your workplace by helping guests navigate the building quickly</li>
</ul>

You can forecast risks of outbreaks from visitors to your workplace with visitor management systems and notify affected staff in case of an outbreak caused by unexpected guests or office staff. The key to limiting visitors&#39; exposure from the outside world lies in visitor management solutions&rsquo; functionality.&nbsp;

<h3 dir="ltr">Visitor Screening</h3>

<img loading="lazy" alt="Visitor Screening" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20210831/The-Importance-of-Visitor-Management-Systems-in-the-Office_479cbd7f703.jpg" style="width: 1920px; height: 1080px;" />

A workplace coronavirus outbreak is first detected in the lobby. One can control potentially infectious people from accessing your business location; you must screen staff, customers, and visitors at the front desk.

In response, many organizations have implemented visitor management systems in their&nbsp;<a href="https://www.autonomous.ai/ourblog/how-to-deal-with-data-security-risks-bto">hybrid data security</a> plans to monitor employee, contractor, and customer health before entering the facility.

<h3 dir="ltr">Contactless Entry</h3>

Before the pandemic, the&nbsp;<a href="https://www.autonomous.ai/ourblog/ways-achieving-a-productive-work-environment">productive work environment</a> was filled with digital platforms or software that eliminated traditional paper-based systems for sign-ins. Those platforms served other purposes like streamlining processes or functions like scheduling visitor appointments. Going digital is essential for an&nbsp;<a href="https://www.autonomous.ai/ourblog/five-open-space-office-design-ideas">open office concept</a>, employee and visitor health, and safety in the post-COVID world.

Now, the same platforms are commonplace, as they can screen visitors and verify their identity using contactless sign-in technology. Customers and employees may only need to register themselves on that technology someway: mobile devices, office ID cards, finger scans, etc.&nbsp;&nbsp;

<h3 dir="ltr">Reducing Business Cost</h3>

<img loading="lazy" alt="Reducing Business Cost" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20210831/The-Importance-of-Visitor-Management-Systems-in-the-Office_5240e6fac75.jpg" style="width: 1920px; height: 1080px;" />

Reducing overhead costs is one of the major benefits of having a visitor management system, ensuring a return on investment. The visitor management process will be automated and streamlined by implementing a cloud-based system, increasing productivity and enhancing operational efficiency.

It can be extremely beneficial to receptionists or facilities management teams in maintaining a pleasing working environment for visitors and employees alike by monitoring&nbsp;<a href="https://www.autonomous.ai/ourblog/5-must-have-office-safety-tips-for-any-workers">safety tips for office workers</a>. Putting an automated visitor management system in place will help businesses save time and money by reducing administrative burdens.

<h3 dir="ltr">Scalability</h3>

As an organization grows, so should its systems. The use of scalable solutions is appropriate for companies with international reach and expansion plans.

<h3 dir="ltr">Contact Tracing</h3>

<img loading="lazy" alt="Contact Tracing" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20210831/The-Importance-of-Visitor-Management-Systems-in-the-Office_60cf76bdab4.jpg" style="width: 1920px; height: 1080px;" />

The ability to support and enhance contact tracing is one of the key features of today&#39;s systems. Integrate the Covid-19 detection system with access control and any other functions that connect to access control, such as video and intercoms, to identify who has come into contact with a person who has Covid-19.

<h3 dir="ltr">Streamlining Front Desk Efficiency</h3>

As a result of the fast and easy sign-in process, your front desk staff can spend more time on more important tasks. As a result, your business incurs fewer stationery-related costs since you are no longer required to keep a paper log. Instead of implementing a&nbsp;<a href="https://www.autonomous.ai/ourblog/6-return-to-work-survey-questions-after-covid-19">return to work survey questions</a> cycle, one can use these solutions to ensure safety and monitor employee activity.

<h3 dir="ltr">Cost-effective Solution</h3>

Depending on a company&#39;s needs and specifications, a visitor management system&#39;s pricing can differ. Organizations aren&#39;t all the same size and structure, so there isn&#39;t one approach that fits all.

Custom visitor management systems should be developed specifically for your business. However, adaptability and customization are also important for your business software to grow and evolve.

Get a free trial or demonstration of the visitor management system to learn how it automates the check-in process and improves safety and security. Choosing the right visitor management system is the first step on the journey.

<h3 dir="ltr">Automatic Alerts</h3>

<img loading="lazy" alt="Automatic Alerts" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20210831/The-Importance-of-Visitor-Management-Systems-in-the-Office_70944c65a15.jpg" style="width: 1920px; height: 1080px;" />

The host may not be notified when the visitor arrives when visitor management is handled on paper. In most cases, a receptionist must call the host, who is either present at their desk or not. Visitors waiting in the lobby for a very long time may be early, or the host may be running late. This system isn&#39;t efficient without an appropriate visitor management system in place.

Standing Desk

Blog about Standing Desk Tips & Review. Autonomous SmartDesk 2 - Business is the best option for you in your workplace

work culture

There’s no better time like the present to polish your visitor management policies. Why should you implement it in your office? Here’s what you should do.

The Importance of Visitor Management Systems in the Office

The COVID-19 pandemic has changed the way we live forever. One of the most meaningful revolutions we&#39;ve experienced and are still experiencing is the shift from traditional work to remote work and now to hybrid work. However, do you know the impact that hybrid office workflows have on your business?

If you don&rsquo;t, it&rsquo;s completely normal. We&rsquo;re all experiencing together what it is like to work with a hybrid workforce, and if you&rsquo;re trying to implement it in your company, you should know that a single variation doesn&rsquo;t exist. Every company adapts this working model to their needs. Thus, the workplace workflow may be different from a company to another.

Before we continue discussing what a workplace business workflow is, let&#39;s look at the&nbsp;<a href="https://www.autonomous.ai/ourblog/workflow-process-definition-benefits">workflow process definition</a>.

<h2 dir="ltr">What is the digital workplace workflow?</h2>

Digital workflows allow your company to provide a better customer and workforce experience. Thus, it can grant them viable advantages and may also help with further company development and growth.

It&rsquo;s also worth noting that this article is named after Adobe&rsquo;s webinar, &ldquo;<a href="https://acrobat.adobe.com/us/en/documentcloud/webinars/impact-of-digital-workflows-in-new-hybrid-workplace-confirmation.html" rel="nofollow">The Impact of Digital Workflows in the New Hybrid Workplace</a>.&rdquo; This event happened not long ago, and it took into account several topics that are affecting business more than we think. For instance, according to the webinar host, Simon Long Bottom, the digital workplace workflow will &quot;remove&quot; the friction out of the current work system. This way, employees can become more prolific and may be able to focus on high-significance tasks.

<img loading="lazy" alt="What is the digital workplace workflow?" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20210907/impact-of-digital-workflows-in-the-new-hybrid-workplace2a2d02d4dc6.jpg" />

During this webinar, it was revealed that Adobe assisted Pfizer while the company was trying to improve the document approval process they were using currently, which was being done via Microsoft teams. Adobe took out manual steps from the process, and according to the results, the efficiency was increased by about sixty percent.

<h2 dir="ltr">Where is the work industry heading?</h2>

There is a lot of evidence that proves that hybrid work is the future of the industry. This includes the inclusion of new&nbsp;<a href="https://www.autonomous.ai/ourblog/hybrid-work-technology-for-business">hybrid work technology</a>, strategies, and changes in leadership views. Furthermore, it is known that many companies are adjusting it and adapting it to their goals and needs.

Recently, a new CEO survey conducted by Forbes Insights in collaboration with Adobe took into account about 505 CEOs in multiple industries across North America (80%) and Europe (only 20%). This survey asked leaders about workflow solutions and what their companies would do to adapt to the economic changes that the COVID-19 pandemic brought to their business and what they consider as a priority as a result of it.

According to the results, companies are adapting differently to the COVID-19 changes as they are at different points during their journeys. However, most of them have in common that they&#39;re bringing in a more &quot;collaborative&quot; workspace.

<img loading="lazy" alt="Where is the work industry heading?" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20210907/impact-of-digital-workflows-in-the-new-hybrid-workplace3bad6af67e6.jpg" />

Other findings say that about 86% of the surveyed leaders think workflow solutions play a crucial role within the hybrid work structure. On the other hand, 52% of leaders answered that workflow solutions are needed if we want to succeed while managing the new hybrid structure. Less than a third of CEOs gave contrary answers.

<h3 dir="ltr">Adobe&rsquo;s future plans</h3>

Longbottom says that both workflow and collaboration are crucial for both the company and the customer. Furthermore, Adobe plans to switch from a purely remote work model to a hybrid one, at least in the U.S headquarters. These changes have been applied since August 2021.

According to the company&rsquo;s new hybrid work schedule, employees will be able to work from home only two or three days per week. Selected employees may also be able to choose remote work if they apply for it. Hence, the result is a &ldquo;flexible&rdquo; and &ldquo;digital-first&rdquo; workplace. Longbottom expects that hybrid work becomes &ldquo;the new normal&rdquo; for Adobe.

<img loading="lazy" alt="Adobe’s future plans" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20210907/impact-of-digital-workflows-in-the-new-hybrid-workplace4e918c24b6d.jpg" />

<h3 dir="ltr">What about other companies?</h3>

The results of the survey mentioned above demonstrate that a great part of the industry has similar plans, as they will add a &ldquo;hybrid approach&rdquo; to their companies in the months to come. At this moment, companies are looking forward to &ldquo;see things from the point of view of an employee or a customer.&rdquo;

Furthermore, Longbottom continued saying that collaborative tools are crucial if a company wishes to improve the customer experience, and the best part is that everyone benefits from it. He opines that hybrid work may be better than the traditional working model as people won&#39;t worry about commuting, which can save them vital minutes and hours of stress. Furthermore, it has been proved that a fully remote work model is still able to achieve <a href="https://www.autonomous.ai/ourblog/the-best-12-productivity-improvement-techniques-that-you-can-apply">high levels of productivity</a>, unlike what&#39;s popularly believed. &quot;If you can&#39;t see it, it&#39;s not happening.&quot;

Many employees find it easier to <a href="https://www.autonomous.ai/ourblog/top-6-work-from-home-habits-to-improve-in-2021">work from home</a> where it is quiet. It is less complicated for them to hear their own thoughts, and they can work at the pace they need in a comfortable environment.

<img loading="lazy" alt="What about other companies?" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20210907/impact-of-digital-workflows-in-the-new-hybrid-workplace5ea8818bdd3.jpg" />

<h2 dir="ltr">Conclusion</h2>

Hybrid work has become the standard among many companies since early 2021. After the experiment we were all part of due to the unexpected COVID-19 pandemic, we know that remote working is another viable work model. However, as the offices prepare to reopen and new advancements are made, hybrid work is the preferred option among employees.

Many employees are refusing to go back to the office, while others prefer working at the headquarters. However, this disagreement doesn&#39;t have to be seen as a disadvantage. On the contrary, it is another point that makes hybrid work even more valid. This way, employees may choose between working from home during selected days, while in-person attendance will be required for the rest of their week.

<img loading="lazy" alt="Hybrid work has become the standard among many companies since early 2021" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20210907/impact-of-digital-workflows-in-the-new-hybrid-workplace67631c37a74.jpg" />

We can conclude that the hybrid working model is here to stay. The pandemic is far from over, and as the world continues moving, we are constantly looking for new ways of continuing with our normal activities. It is clear that most companies won&rsquo;t be going back to the old ways, as many sources refer to the 9-to-5 schedule as &ldquo;obsolete.&rdquo;

All of us are still figuring out how the hybrid working model can work for everyone, and the answer will become clearer in the months to come.

What are digital workflows, and how do they affect the new hybrid workplace? Here we explain everything you need to know about the hybrid office workflows.

Impact of Digital Workflows in the New Hybrid Workplace

We all were witnesses to the shift from a traditional work model (or &quot;9-to-5&quot;) to remote working in 2020. However, since 2021 started, this trend started to disappear as the COVID-19 pandemic stopped being as harsh as it was last year. So now, most companies are opting for a hybrid workplace model where people can alternate between working from home and in-person attendance during selected days of the week.

For today&#39;s article, we&#39;ll explain everything you need to know if your company is moving to the new hybrid working model. It isn&#39;t an easy transition and considering as much information as you can make the shift easier.

<h2 dir="ltr">What is the hybrid workplace model?</h2>

There are tons of companies moving to&nbsp;<a href="https://www.autonomous.ai/hybrid-as-a-service">hybrid work</a>, including large enterprises like Microsoft. Although there isn&rsquo;t a single definition to what a hybrid workforce is, you can learn some of the most popular trends:

<ul style="list-style-type: disc; margin-left: 40px;">
	<li aria-level="1" dir="ltr">
	As mentioned above, hybrid working may imply alternating between working from home and in-person attendance during selected days.
	</li>
	<li aria-level="1" dir="ltr">
	However, it could also mean that some employees are eligible to work from home permanently, while others must return to the office.
	</li>
	<li aria-level="1" dir="ltr">
	Some companies are opting for choosing specific units to work at the headquarters, while others will work remotely instead.
	</li>
	<li aria-level="1" dir="ltr">
	Besides what&rsquo;s been mentioned above, some companies are even giving employees the opportunity to choose the best approach to their work.
	</li>
</ul>

<img loading="lazy" alt="What is the hybrid workplace model?" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20210907/moving-to-a-hybrid-work-model-bto2a1f2b370bd.jpg" />

We can conclude that companies moving to hybrid work mode may use a rotating schedule or a fixed schedule based on where the employee is working. Others are letting employees decide for themselves how they want to work.

If you have decided to move to a hybrid workplace as it appears to be the best approach to your company, it&#39;s worth taking into account the following aspects so that you can be prepared for this new experience. This can range from mindset factors to&nbsp;<a href="https://www.autonomous.ai/ourblog/setup-office-furniture-for-hybrid-workplace">hybrid office furniture</a>.

<h2 dir="ltr">Aspects that companies moving to hybrid work should consider</h2>

<h3 dir="ltr">1. Balance</h3>

We need balance in most areas of our lives. Our workplaces are no different in this aspect. Thus, it doesn&#39;t matter what path you&#39;ve decided to take; it is essential to bring some balance into it.

For instance,&nbsp;<a href="https://www.shrm.org/hr-today/news/hr-news/pages/hybrid-work-model-likely-to-be-new-norm-in-2021.aspx" rel="nofollow">statistics say that 68% of leaders</a> believe that teammates should be present at the office at least three days per week. They consider that in-person attendance is necessary to preserve the company culture. Contrary to this, more than half of the workforce prefers to continue working remotely at least three days per week.

This doesn&rsquo;t have to be a problem, though. Flexible work opportunities and the&nbsp;<a href="https://www.autonomous.ai/ourblog/hybrid-work-model-the-future-of-work">hybrid work model</a> go hand In hand. However, that doesn&#39;t mean that this model implies some &quot;free form.&quot;

Firstly, companies should evaluate the organization chart and determine what positions are eligible for remote work and what others should go to the office, including when. It is also necessary to determine the best communication channel for those units working from home and those present in the office without compromising either team&#39;s productivity.

The COVID-19 pandemic is still ongoing. Hence, the main concern for everyone should be safety. However, companies can achieve this so-called balance by taking into account each role&#39;s responsibilities and every employee individually. Consequently, it is equally important to take into account role-specific matters and personal context.

<img loading="lazy" alt="Aspects that companies moving to hybrid work should consider" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20210907/moving-to-a-hybrid-work-model-bto38e7db83644.jpg" />

<h3 dir="ltr">2. Productivity and Motivation</h3>

Balance and productivity are equally important within a company. However, each person&#39;s motivation and productivity are affected by different factors. For instance, an employee that works in a rotating schedule will continue having a mediocre performance, but the scenery change will diminish the monotony.

It seems like giving each employee the choice of choosing the best approach to their work functions better. For example, some employees may be more comfortable while working from home, while others may prefer to remain at the office.

However, you can still get to know what works better by testing different approaches during selected times.

Another major issue for companies moving to hybrid work is connection. It can be hard to feel connected to another individual if you don&#39;t see them in person that often. Thus, managers must think of a way to keep their remote teams and their in-person peers connected by organizing meetings to share personal news, for instance. Team bonding activities are hugely crucial in a hybrid workplace model and shouldn&#39;t be left out.

<img loading="lazy" alt="Productivity and Motivation" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20210907/moving-to-a-hybrid-work-model-bto4dde7ee02cc.jpg" />

<h3 dir="ltr">3. Technology</h3>

Last but not least, it is necessary to figure out what kind of technological solution you will use to manage every team within the new hybrid workplace model. There are many companies that dedicate their time to create excellent resources. Space management software tools are available everywhere; it&#39;s just a matter of choice.

It is crucial to choose the right solution so that each team can remain connected and all the company-related data can remain secure within the same place. Furthermore, collaboration tools should be implemented so that every individual and team can continue being productive.

There are tons of upgrades that need to be made to the office spaces. For instance, some companies are opting for solutions like office hoteling or hot-desking to manage those employees that opt for physical attendance.

<img loading="lazy" alt="Technology" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20210907/moving-to-a-hybrid-work-model-bto59716c83fe5.jpg" />

<h2 dir="ltr">Conclusion</h2>

Hybrid work is here to stay. It is known as &ldquo;<a href="https://www.gensler.com/blog/meet-the-new-9-to-5-an-enhanced-appproach-to-hybrid-work" rel="nofollow">the new 9-to-5</a>,&rdquo; but it is still uncertain how it will play out once the COVID-19 pandemic is over. We&rsquo;re all test subjects to this worldwide experiment, and we&rsquo;re all also figuring out what works best and what does not in different contexts.

It should be easier for most companies to adapt to the new hybrid workplace model in the following months. Considerable advancements have been made since the beginning of the New Year. The industry is constantly evolving and looking for more ways to make hybrid work a more viable solution for everyone.

<a href="https://www.autonomous.ai/hybrid-office" target="_blank"><img loading="lazy" alt="" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20210402/hybrid-working-banner-blog68cb741619.jpg" style="width: 1920px; height: 600px;" /></a>

If your company hasn&rsquo;t adapted to the new hybrid working model, perhaps all you need to get started is to evaluate your company&rsquo;s needs and goals and align them with the aspects that the hybrid workplace needs in order to function. Without testing it appropriately, you will never figure out what works best for your company and what doesn&rsquo;t.

Switching from a traditional work model to remote work and then to hybrid work it's not easy. Learn here what aspects you should consider for the transition.

What to Consider When Moving to a Hybrid Work Model

In essence, <a href="www.autonomous.ai/hybrid-as-a-service">hybrid work</a> consists of an arrangement where employees can be flexible with the location where they work. Thus, in other words, they can work both onsite or offsite, depending on the company’s arrangements and the employees’ preferences.

What Is a Hybrid Work Model?

Hybrid working may look simple but it involves several changes you must keep in mind. In essence, you must implement hybrid work policies to fit both onsite and remote workers. However, it’s important to note that not all companies may benefit from this working model.

Is Your Company Suitable for a Hybrid Work Schedule?

Remember that adapting to a hybrid model doesn’t happen overnight; it’s a process that may take a few days in the hybrid work week so that everyone feels more comfortable.

What Can an Employee Do to Adapt to a New Work Schedule?

Planning to implement a hybrid work week schedule for your company? Take a look at the new trends for hybrid work schedules and choose one for you!

What Is the New Normal Hybrid Work Week Schedule Like?

As soon as Covid-19 vaccines came into the market, most companies are looking forward to reopening their offices. However, some of them choose the <a href="https://www.autonomous.ai/ourblog/top-hybrid-work-model-options" target="_blank">hybrid work model</a> where the employees can split their time between work from home and working in the office. Due to this reason, the concept of having a permanent desk in the office is a past thing now. When the employees work in the office thrice or twice a week, it becomes difficult to manage the working space. It is where the concept of desk booking software evolves.

<h2 dir="ltr">The Validation of This Concept</h2>

<a href="https://www.autonomous.ai/hybrid-office" target="_blank"><img loading="lazy" alt="hybrid" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20210402/hybrid-working-banner-blog68cb741619.jpg" style="width: 1920px; height: 600px;" /></a>

For many years this concept was valid. Traditionally, employees were allowed to reserve a space as their workstations. Some of the software vendors have extended their offerings where the companies can choose and book desks. It is relevant along with features like visitor management tools. It becomes easier for freelancers and contractors to work in the office as per their&nbsp;<a href="https://www.autonomous.ai/ourblog/work-schedule-that-makes-hybrid-model-successful" target="_blank">hybrid work schedule</a>.

<h2 dir="ltr">How Does This Software Work?</h2>

<img loading="lazy" alt="How Does This Software Work" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20210831/Tips-For-Choosing-The-Best-Desk-Booking-Software-For-The-Hybrid-Workplace_2698ebfdd77.jpg" style="width: 1920px; height: 1080px;" />

The hot desk booking software lets employees or freelancers choose a specific workspace for the total duration of days. In some cases, these workers can reserve the desk well in advance. In colloquial terms, it gets recognized as hoteling. Moreover, you need to come to the office and claim a particular desk that is available. It works on a first-come and first-serve basis. When you are not booking the desk in advance, the process is known as hot desking. Most of the vendors offer the clients both these options according to their preference.

In addition to that, you will get to see the office floor plan that offers to show the individual workspaces, including the <a href="https://www.autonomous.ai/standing-desks" target="_blank">standing desk</a>, offices, common area, and even the meeting room. The manager of the company can designate each of these desks for their employees. They can be assigned based on reservation, permanent booking, or even hot desk.

<h2 dir="ltr">The Technique of Utilizing This Software</h2>

<img loading="lazy" alt="The Technique of Utilizing This Software" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20210831/Tips-For-Choosing-The-Best-Desk-Booking-Software-For-The-Hybrid-Workplace_36158b23142.jpg" style="width: 1920px; height: 1080px;" />

Employees can take the help of mobile apps or the internet to search for the available workspace. They can use the official QR code or RFID tag to get to their desk. As long as the pandemic period continues, employees can take the help of the&nbsp;<a href="https://www.autonomous.ai/ourblog/3-popular-hot-desking-software-for-company" target="_blank">hot desking software</a>. Most of them refer to this technique to prevent situations where they need to share the space with too many employees on a particular day.

Elsewise, employees can also submit a reservation request. Either it gets automatic approval or gets forwarded to their manager for approval before your desk gets finalized. To ensure proper social distancing, some software office managers make the adjacent desk unavailable to the employees.

In some instances, the software integrates with the hardware. In these situations, one can even check the real-time availability of the desk with the help of various cues.

<h2 dir="ltr">Consider The Factors Before Choosing the Best Desk Booking Software</h2>

<img loading="lazy" alt="Consider The Factors" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20210831/Tips-For-Choosing-The-Best-Desk-Booking-Software-For-The-Hybrid-Workplace_4437648a46a.jpg" style="width: 1920px; height: 1080px;" />

In addition to some of the above factors, you can select the desk booking software based on specific considerations. Check for this consideration in the below section.

<h3 dir="ltr">Look for a modular system</h3>

If you are checking the larger room, then it often comes with multiple models. These models provide various tools, including visitor management, move management, or facility management. Also, you need to be sure that you can pay for just the desk if that is your only requirement.

<h3 dir="ltr">Check for the employees&#39; health features</h3>

Every city or state has its regulations regarding the Covid-19 situation. If your company has workers from various parts of the country, make sure to look for options that offer the best health-related features. For instance, you may find multiple vendors who provide questionnaires that screen out the health-related problems before the employees come to the office. If any team member shows up with Covid-19 symptoms, then the reservation automatically gets canceled.

<h3 dir="ltr">Have a backup plan and beware of complexity</h3>

<img loading="lazy" alt="Have a backup plan and beware of complexity" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20210831/Tips-For-Choosing-The-Best-Desk-Booking-Software-For-The-Hybrid-Workplace_5719b4d7834.jpg" style="width: 1920px; height: 1080px;" />

If the desk booking software is overly complicated, then the employees look for spot booking options. It can cause unnecessary chaos if your employees cannot find their desks at the proper interval. It can also affect your impromptu meeting sessions. During such scenarios, you can choose the option of the office desk booking software. You must also have some of the bookings done on a hot desk to help workers who forget to book in advance.

<h3 dir="ltr">Don&#39;t forget about the security factor</h3>

You must respect the private data of your employees. Make it a point that you do not publish the security information. Before choosing your desk for an <a href="https://www.autonomous.ai/hybrid-as-a-service" target="_blank">Autonomous hybrid office</a> through the booking software, you must ensure that it offers standard privacy compliance, enterprise-grade encryption, and various other security measures, including SSO support.

<h3 dir="ltr">Use proper tools to have a cost-saving affair</h3>

<img loading="lazy" alt="Use proper tools to have a cost-saving affair" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20210831/Tips-For-Choosing-The-Best-Desk-Booking-Software-For-The-Hybrid-Workplace_6c7862b5435.jpg" style="width: 1920px; height: 1080px;" />

During the advent of the pandemic situation, the company went towards the condition of empty offices. These instances had various expenses, including electricity, heating, and many more. Companies now deal with these open spaces by offering their employees a hybrid workplace to reduce the cost. You can do it by downsizing the office space.

<h3 dir="ltr">Use the data for optimizing space</h3>

Once you use the desk booking software to get to your office, you must not use the data to monitor individual employees. Instead, you should use the data to manage the office space efficiently. You should do it because it can tempt the manager and consciously or unconsciously favor the employees who come to the office frequently over the rest who conduct their office from home.

<h2 dir="ltr">In Conclusion</h2>

<img loading="lazy" alt="In Conclusion" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20210831/Tips-For-Choosing-The-Best-Desk-Booking-Software-For-The-Hybrid-Workplace_78e8eeaa2ca.jpg" style="width: 1920px; height: 1080px;" />

Many of the desk booking software offer the companies to track the desk that their employees use. It can help companies to manage their space efficiently and effectively. But when the companies use these <a href="https://www.autonomous.ai/ourblog/hybrid-work-technology-for-business" target="_blank">hybrid work technologies</a> to monitor individual workers, it becomes rather tricky. Hence, one should not use it as a measure to check the team member&#39;s presence. Instead, you can use tracking data to check on your employees.

When you provide your employees with the option of a&nbsp;<a href="https://www.autonomous.ai/hybrid-office" target="_blank">hybrid office</a>, you must take the help of the booking software to maintain the convenience of working.

As soon as the office reopens, there will be a surge in booking the workspace for your office days. Follow these steps to choose the best desk booking software.

Tips For Choosing The Best Desk Booking Software

Tips To Choose The Best Desk Booking Software For The Hybrid Workplace

Many leaders out there are looking forward to using hybrid work model examples from big companies. If this new work model has had success in large enterprises, it may not be that impossible for smaller companies to make it work.

The&nbsp;<a href="https://www.autonomous.ai/ourblog/how-to-make-hybrid-workplace-model-work">hybrid workplace model</a> has been ongoing for several years, but it wasn&rsquo;t until the aftermath of the COVID-19 pandemic that people started to take it seriously. Some sources even refer to it as &ldquo;the new 9-to-5,&rdquo; and that&rsquo;s because more and more organizations have been adapting it to their goals and needs as a result of the coronavirus outbreak that is still affecting the whole world.

If you&rsquo;re here, you probably are looking forward to implementing this new&nbsp;<a href="https://www.autonomous.ai/hybrid-office">hybrid office</a> model in your company. However, following the example of another organization that has already experienced success thanks to it may help you see what works better for your company and the aspects you should overlook.

Maybe you&#39;re also curious about how a hybrid environment works or looks like. Either way, here we have five hybrid work examples that you can use as the base for your company&#39;s approach to this work model.

<h2 dir="ltr">Why would you want to change to a different work model, though?</h2>

<div class="youtube-embed-wrapper" style="position:relative;padding-bottom:56.25%;padding-top:30px;height:0;overflow:hidden"><iframe allowfullscreen="" frameborder="0" height="360" src="https://www.youtube.com/embed/zMUq4TAPOIk?start=9" style="position:absolute;top:0;left:0;width:100%;height:100%" width="640"></iframe></div>

This is a valid question, although the answer is a bit condescending. The truth is that most companies are opting for this working model for multiple reasons, such as the ones mentioned below.

<h3 dir="ltr">Adaptation</h3>

Multiple surveys have demonstrated that not all employees want to go back to the office full time. In contrast to this, about 86% of managers will allow their employees to work from home during selected days.

The pandemic has changed the way we live in multiple ways. After a whole year of working from home, a major part of the workforce is now aware that they&#39;re more productive while being at home. Others prefer to go back to the office, but both scenarios are equally valid.

Thanks to this, companies are now figuring out ways to build high-performance offices where people can choose how and when to work. It&rsquo;s a win-win situation where everyone gets benefits.

<h3 dir="ltr">Generational change</h3>

The world is constantly evolving, and so are the people. So you cannot expect the new generation of workers to think like our grandparents used to. It&#39;s not valid.

Many sources have stated that Gen Z&#39;s main demands for their workplace are more flexible opportunities and trust. Hence, they expect their employers to allow them to work in less demanding schedules that allow them to keep up with other obligations while they&#39;re still able to commit to their work.

<h2 dir="ltr">5 Enterprises that have implemented the hybrid work model within their organization</h2>

Many big enterprises out there are using this working model, and other organizations have begun to follow their lead. However, it is necessary to note that there isn&#39;t a single way of applying this working model before we start. Contrary to this, every company adapts it based on their workforce&#39;s skills and availability and their needs and goals.

<h3 dir="ltr">1. &nbsp; Microsoft</h3>

Microsoft is one of the many companies that have opted for using the hybrid working model, and now they&rsquo;re aware of all its benefits.

For instance, this enterprise allows its employees to work from home at least half of the time. It is also possible for employees to work from home more time if their managers approve it.

According to Microsoft,&nbsp;<a href="https://www.microsoft.com/en-us/microsoft-365/blog/2021/05/21/how-microsoft-approaches-hybrid-work-a-new-guide-to-help-our-customers/" rel="nofollow" target="_blank">they&rsquo;re now prioritizing people outside the headquarters</a>. This way, getting rid of this obsolete way of thinking has helped them have more productive and happier employees.

<img alt="5 Enterprises that have implemented the hybrid work model within their organization" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20210904/5-examples-of-hybrid-work-models-from-big-companies2e1fd826d68.jpg" />

<h3 dir="ltr">2. &nbsp; Target</h3>

Target has announced that they would leave a major part of the office space they had been using for four years. Although they expect selected employees to continue working remotely, they&#39;re also &quot;sprinkling&quot; them around different offices throughout Minneapolis, where their headquarters are.

This way, they can reduce commuting-related problems, which has proved to be one of the biggest concerns of an employee during the pandemic.

<img alt="Target" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20210904/5-examples-of-hybrid-work-models-from-big-companies30ed579ed74.jpg" />

<h3 dir="ltr">3. &nbsp; Amazon</h3>

Next up, we have one of the largest enterprises in the world.

Amazon has stated multiple times that they prefer working using an &quot;office-centric model.&quot; However, given the current state of the world, the company has opted for allowing employees to stay at home two days a week.

Still, it is up to each team leader to decide what works best for their unit. This company believes that a person can exploit their creativity better while they&#39;re at the office. Plus, outside their hybrid model example, they allow employees to work from home or any other location for up to four weeks yearly.

<img alt="Amazon" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20210904/5-examples-of-hybrid-work-models-from-big-companies429224f503b.jpg" />

<h3 dir="ltr">4. &nbsp; Citigroup</h3>

Citigroup is an excellent hybrid work model example as it has an exceptional balance. The company has started using this working model since the spring started, and since then, they have achieved an equal split between remote, hybrid, and working at the office.

Still, bear in mind that not everyone is eligible for the hybrid model. For example, certain positions like data center roles or the bank branch must go to the office full time. In contrast, other workers are allowed to work remotely for a full week.

Other excellent rules include banning <a href="https://www.autonomous.ai/ourblog/5-common-virtual-meeting-challenges">virtual meetings</a> on Fridays, a global rule for all the company.

<img alt="Citigroup" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20210904/5-examples-of-hybrid-work-models-from-big-companies5edb1c563bb.jpg" />

<h3 dir="ltr">5. &nbsp; Lockheed Martin</h3>

Last but not least, we have Lockheed Martin. Before the pandemic started, only three percent of their workforce was working remotely as it was unclear for leaders how to manage people that are not present at the office.

Still, now the company expects about 45% of its workforce to go hybrid. Moreover, they&#39;re training their managers to be ready for this new working model in the post-pandemic world. The training consists of 20 hours of intensive learning.

If leadership management was an issue in your company, perhaps prioritizing it as Lockheed does may work exceptionally in your company.

<img alt="Lockheed Martin" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20210904/5-examples-of-hybrid-work-models-from-big-companies671b0045943.jpg" />

<h2 dir="ltr">Conclusion</h2>

Besides this article&#39;s issue, companies should also lookout for a technological solution for their hybrid work approach. One of the best tools for this purpose is&nbsp;<a href="https://www.autonomous.ai/hybrid-as-a-service">Autonomous Hybrid Work</a>, which grants you access to tools like:

<ul dir="ltr" style="margin-left: 40px;">
	<li>Video conference software</li>
	<li>Self-management resources</li>
	<li>Office management tools in real-time</li>
</ul>

And many other features!

<a href="https://www.autonomous.ai/hybrid-office" target="_blank"><img alt="" loading="lazy" src="https://cdn.autonomous.ai/static/upload/images/common/upload/20210402/hybrid-working-banner-blog68cb741619.jpg" style="width: 1920px; height: 600px;" /></a>

Several big enterprises have implemented the new working model into their companies. Here we have some hybrid work model examples you can use as a base.

5 Examples of Hybrid Work Models from Big Companies

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