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What is Truly a Smart Office?

Avatar of Autonomous Autonomous | Apr 27, 2021
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What is Smart Office? A smart office refers to a workplace where modern technologies promote a better and easy working environment for the employees. In the smart office, employees work faster, smarter, and better. Employers achieve this by removing hurdles like menial tasks and other obstacles, which reduce employee productivity and energy and drain their time. Through a smart office, employees can focus more on work and less on hurdles.

The smart office is equipped with various suites of technologies that connect the employees, enhance the building, and boost the work of existing IT. Through the smart office, employers can better achieve their office goals and objectives.

The idea of a smart office began with introducing laptops, computers, mobile phones, and the internet. Today, these technologies have transformed and become one of the major parts of human life and overall office structure. Currently, these technologies also include sensors, mobile apps, and beacons.

A smart office refers to workplace technologies with top-notch devices and gadgets. However, a smart office is much more than that. A smart office also provides a human-friendly vibe to the employees to inspire them to work and interact.

Productivity in Digital Era

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Employee productivity has always been a great concern for employers, supervisors, and leaders. That’s why they are always searching for different ways to enhance employee productivity, and the use of technology plays a vital role in that.  By using the latest technologies, employers can easily increase productivity to a great extent, which is limited to the productivity of employees and the overall office environment.

These techs help employees effectively communicate with each other, provide a clear description of the process, conduct online training, and encourage employees to think more innovatively. Moreover, productivity in the digital era also means more innovation and lower cost through better business processes which is only possible through various technologies.

The benefit of Smart Office

The implementation of smart office products opens the doors of various opportunities for employers. It offers a wide range of advantages which are hard to ignore. Some benefits of a smart office are provided below.

Better Productivity

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The smart office has a direct connection with the productivity of employees. It makes work much easier and reduces extra time spent like searching books for finding data and doing tasks in taking less time. Employers use various smart products for productivity that make the process and data management easier. Through the smart office, work patterns can be much easier, while employees can also interact easily.

Higher Convenience

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The smart office provides higher convenience to the employees. For example, some offices are equipped with automatic humidity and temperature control which can be accessed through mobile phones. This enables employees to maintain a sustainable working environment conveniently. Moreover, most offices nowadays have an ERP system that allows employees to have convenient access to data and share data with other departments by taking less time. It inter-connect the departments and saves time extracting data from various files and sending them to other departments.

Using Office Space in a Better Way

Meeting rooms in the majority of the offices around the world do not use meeting rooms. Space is just booked for the meetings, but it is hardly used. Through smart office solutions, organizations can identify and predict the no-shows and then use smart office devices and solutions like Senion to free the space and reduce no-shows.

Improves Security

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Smart devices can also be used to improve office security. These devices include security cameras, thumb recognition devices, and WiFi connection to the different sensors to increase security. Moreover, along with improving security, these devices can also increase workplace transparency and reduce corruption by monitoring everything.

Actionable Utilization Insights

Managers often design the workplace environment differently, while the reality turns out to be quite the opposite. Through smart office products and solutions, employers can easily understand the most and least popular office and room configurations. These data can be further used for improving the decision-making related to the workplace.

Attracting and Retaining Employees

The smart office also works great for attracting new employees and retaining them. Offices in the modern world are completely different than the old times where employees would feel exhausted and caged. Today, offices are more technologically advanced, which makes work easier and employees less exhaustive. And employees get more attracted to the offices that are equipped with technologies.

Boosts Employee Wellbeing

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Smart offices also work great for improving employee well-being. Offices normally keep employees busy on the small things, and they don’t get time for the big stuff. It also affects the well-being of employees. However, through smart office technologies, this can be done in a much better way. Works in a smart office can be done with less stress and effort.

Some Smart Office Technologies/ Products

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Offices can be improved through various smart office technologies and products; these also include some comfortable products, and employers must use that to increase the effectiveness of the smart office. Some good product ideas can be an ergonomic standing desk and an ergonomic office chair.

However, other methods of smartening up your office include improving meeting room displays, using smart sensors and room booking apps, and a location-responsive workplace app. These smart office technologies detect physical changes and different events, improve air quality, improve screen displays, and provide a convenient working experience. Moreover, it will boost the office's work environment and make working fun and less exhaustive because it saves employees from spending additional time on unnecessary items.

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