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A Complete Ergonomic Workstation Setup Guide for Accountants

Avatar of Autonomous Autonomous | Oct 29, 2020
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Whether it’s tax season or not, accountants are often busy. You may work long hours and spend a lot of time at your computer. This means you need the right ergonomic workstation setup for your home office. We’re going to discuss what to do and why you require an ergonomic office setup. That way, you’re more prepared to work and can be more productive.

What Is an Ergonomic Workstation?

Ergonomic Workstation

Most people have asked themselves, ‘What is an ergonomic workstation?’ You know you need one, but you don’t know what it means.

An ergonomically correct workstation is one that has the appropriate tools. The desk and chair heights are essential and allow you to sit or stand up straight. You also use a keyboard and mouse that reduces hand fatigue. Any other equipment, such as a second monitor, is positioned correctly.

How to Set Up an Ergonomic Workplace

What is an ergonomic workstation? We’ve answered this, but now we have to discuss how to set up an ergonomic workplace. This is going to involve many steps, so let’s get started:

1. Set the Chair

ergonomic chair

Your ergonomic workstation setup should start with the chair. However, most people adjust their computer monitors first, but this often doesn’t work out for you. Generally, people sit down when they begin working. It’s imperative that you’re sitting up straight and your spine is perfectly aligned.

What is an ergonomic workstation? It starts with how you sit. Make sure that you choose an ergonomic chair so that you can adjust the height.

To do this effectively, you should sit down in the chair at the highest setting. Adjust it so that your legs are about parallel with the floor and keep your feet flat. Don’t put pressure on the feet and press them into the floor. Just let them rest normally.

2. Various Chair Options

Various Chair Options

Learning how to set up an ergonomic workplace is easy, but it can take time. Don’t rush this step. When you get your ErgoChair Pro, you must put it together and adjust it for your particular needs. You’ve got the right height now, so you can work on the minor adjustments.

Ergo Chair

Move the headrest up or down and tilt it so that your head is in alignment with the spine. Sit up straight and adjust the lumbar support until you feel that you can hold that position comfortably for long periods.

You can also move your seat forward, adjust the armrests, and so much more. Of course, the height is the most important thing in the ergonomic workstation setup, especially for the next step.

An alternative to the ErgoChair Pro is the ErgoChair Pro +. This works well in any ergonomic office setup. It uses advanced TPE material with a fishbone design to support the back and promote a healthy spine. With time, it can correct your posture while sitting. You can adjust the height, seat, armrests, and back-tilt with it as well.

Kinn Chair

Another option is the ergonomic computer chair - ErgoChair Core. Primarily, an ergonomically correct workstation starts with where you sit. It should be comfortable and have lumbar support. There are adjustable headrests and armrests, but the best part is the retractable leg rest. When you’ve got to sit for long periods, the legs get tired of being in the same position. Pull out the leg rest and keep the legs more extended to give them a little stretch.

3. What about Tall People?

When asking, ‘what is an ergonomic workstation?’ most of the focus is on average or short people. But what if you’re very tall?

Your body’s ideal positioning stays the same, but this often means lowering the chair too much for the legs and feet. You should always check the chair measurements, but getting a standing desk can alleviate some of the problems tall people face. Position the chair so that you sit comfortably. Then, adjust the desk to ensure that the elbows are at the sides at 90 degrees.

4. Set the Desk

standing desk

The next step in your ergonomic office setup is to adjust your desk to the correct height. Most traditional ones don’t allow this, which is why many people switch to a standing desk. You can change the height from a seated position to a standing one. Even if you never plan to stand and work, it allows you to set it up for the best elbow and hand placement while typing. This is essential when learning how to set up an ergonomic workplace.

5. Adjust the Monitor(s)

Adjust the Monitor

The next step in your ergonomic workstation setup is to adjust the monitor. You’ve got to maintain the right spinal position while working to prevent neck, shoulder, or back injuries. Most people use a laptop on a short surface or the lap, which puts your neck into a forward flexion.

To reduce the strain on your head/neck, make sure the computer is at eye level when you’re sitting in your chair. You can purchase a laptop or monitor arm to help with this. Consider using books and other household items to save money.

As you sit up straight, adjust the monitor so that it’s at eye level or slightly under. That way, your neck and head are always neutral.

6. Correctly Position the Mouse/Keyboard

Correctly Position the Keyboard

Now that you can see the monitor, the next step in your ergonomic workstation setup is to adjust the keyboard and mouse. This reduces the tension on the wrists and hands and can prevent carpal tunnel syndrome.

The forearm and hand should be straight, so keep the mouse and keyboard close to the edge of your desk. That way, you’re not leaning forward to get to it. If they’re too close, the hands aren’t going to be flush with the forearm and wrist.

  • To have a fully ergonomically correct workstation, make sure the elbows are at 90 degrees and by your sides while you’re using the keyboard.
  • Ensure that the hands are placed over the appropriate keys for typing. Since the chair is already adjusted properly, you may need to move the standing desk up or down.
  • Once it’s in the right position, recheck your computer monitor.

You may need to use more books or a higher stand to achieve the right level.

Now, you’ve successfully learned how to set up an ergonomic workplace. However, we aren’t done yet! This is just the foundation of what you need to do. As an accountant, you might find yourself on the phone or using two monitors.

7. Stand Up and Continue Working

ergonomic workstation setup

Learning how to set up an ergonomic workplace to stand and work is a great way to stay productive and focused on what you’re doing. While frequent effective breaktimes are important throughout the day, there’s no reason why you can’t work one to two hours without one. Still, you shouldn’t sit for more than 30 minutes at a time, so a standing desk can be beneficial.

Now that you have the seated ergonomic workstation setup in place, it’s time to adjust everything so that you can stand. The components on the desk aren’t going to move. Instead, you are going to push back your chair and stand up.

If you have an automated standing desk, you can press the button to raise it. Stand up straight and adjust it until the computer monitor is at eye level like before. At this point, check to ensure that your hands rest on the right keys, with your elbows positioned at 90 degrees and by the sides.

Such an ergonomic workstation setup reminds you to stand up straight and not slouch. Plus, you can work a little longer because you aren’t sitting for a long time. You can then program the seated and standing positions so that you can adjust things easily throughout the day.

8. Have the Right Tools

Have the Right Tools

Your ergonomic office setup may require a dual monitor system. Make sure the second monitor is about the same size as the laptop or first screen. It should also be around the same height. Position it close to the first monitor so that you don’t have to turn your head much to see it.

Once that is positioned appropriately, you may want to invest in a document holder. It’s not required, but it is helpful when you’re crunching numbers or doing data entry. That way, you’re not looking down at a piece of paper. Instead, you’re looking ahead with proper spinal alignment. The right accessories can help you create an ergonomically correct workstation in your home.

9. A Focus on the Stand Up Ergonomically Correct Workstation

Stand Up Ergonomically Correct Workstation

Your ergonomic office setup should focus on both standing and sitting. We’ve talked about each, but the same ergonomic workstation setup guidelines apply. Standing can add strain to the body, so you need to make sure that:

  • The desk is tall enough for the arms to be comfortable
  • You stand close enough to the desk to reach everything
  • You move around and take frequent breaks

Remember, you’re going to need time to get used to working and standing in your ergonomically correct workstation. Don’t beat yourself up if you need to walk away for a few minutes every hour. This reduces the risk of burnout during the day.

Pros and Cons of an Ergonomic Workstation Setup

An ergonomic office setup is highly beneficial. You can:

  • Sit and stand up straight while working
  • Boost productivity
  • Burn calories and reduce your risk of various health conditions
  • Ease pain
  • Be more alert and have more energy

There really aren’t many disadvantages of having an ergonomically correct workstation. However, we should point out that you have to buy the equipment and tools to have an ergonomic workstation setup.

Other Tips for Accountants Working at Home

Other Tips for Accountants

We have fully answered ‘what is an ergonomic workstation,’ but you can’t neglect your other needs. Make sure to eat healthily and get enough sleep. Take the time to prepare meals the night before so that you can heat them up and spend more time with the family.

The right ergonomic office setup is going to take you farther each day. Still, take a moment when you’re done working and get things ready for the morning. That way, you’re prepared and can start your first task immediately.

FAQs

We understand that you probably still have some questions. It’s not easy to justify paying more for a special workstation with appropriate standing desks and ergonomic chairs without knowing more.

Therefore, we’ve made it easy to find out why you need an ergonomic office setup and how to have a safe office space. Please take a moment to read these FAQs to see if they help you understand things better.

Why Is Ergonomics Important?

Ergonomics focuses on many things, but computer ergonomics is what most remote workers consider. If you spend most of your day at a desk working at the computer, you understand how challenging it is. You’re sitting for long periods and staring at a screen incessantly. This can do significant damage to your health, and you may notice a headache coming on, neck pain, and posture issues.

Computer ergonomics are essential to reduce the negative effects of sitting and working at a computer all day. It focuses on the placement of your desk, computer monitor, keyboard, and chair.

why

In a sense, ergonomics are important because you don’t want to do significant damage to your overall health. With the right systems and methods in place, you can reduce various issues, such as:

  • Blurred vision and headaches – If your computer screen isn’t positioned correctly, you may experience blurred vision from staring at it. Likewise, you should think about adjusting the contrast and brightness to make it easier to view. Some people experience headaches, as well. When the monitor is far enough away to see clearly without leaning forward or straining your eyes, it’s easier to work.
  • Carpal tunnel syndrome – This condition means that the nerves going from the hand to the upper arm are pinched, which results in pain and numbness. Most people get it from typing for extended periods. With the right ergonomics, your keyboard and mouse pad are positioned in a way to make it easier. Plus, they should have wrist support. Often, reducing the angle of the keyboard can help, too.
  • Back and neck strain – Sitting for long periods takes a toll on your back. If you’ve got the computer at the wrong angle, you could also strain your neck. Ergonomics ensures that the chair has appropriate back support and is sturdy enough to reduce back pain and promote good posture. If it comes with a headrest, you can also prevent neck strain.
  • Poor posture – Poor posture results from sitting at a desk for extended periods. You often slouch and get back pain. Using a chair with the right lumbar and upper back support is ideal. With that, you should think about buying a standing desk. That way, you move the desk to the chair so that your feet are firmly on the floor with your back straight.

What Is Poor Ergonomics?

Poor ergonomics includes things like putting your computer too far away, using the wrong keyboard, and having a chair that isn’t positioned correctly.

Generally, poor ergonomics result in various issues, which can be long-term. You may experience muscle fatigue, muscle imbalances, and muscle strain anywhere in the body.

poor ergonomics

Usually, muscle strains happen because you’re performing repetitive motions, such as using the mouse or typing. Sometimes, people feel tingling and numbness in the hands, but those who type frequently may also slouch forward from the shoulders. This puts more strain on the back and causes you to hunch up instead of keeping your shoulders from your ears.

Which Accessory Is Needed to Have a Safe Ergonomic Computer Workstation?

With so many ergonomic safety tips available, it’s almost impossible to narrow things down to one specific accessory. We have to say that the most important accessory for your computer workstation is the right desk.

Typically, you want to reduce the effects of sitting by standing up periodically. Though the right chair is essential, most people match their desk to the chair, and it should be the opposite. Set the appropriate chair height and then move the desk to meet your computer monitor needs.

Using a standing desk is highly beneficial. Even if you don’t plan to stand and work, you can adjust it to your chair and ensure proper posture while working. Though that’s not going to prevent issues in itself, it can alleviate the pressure of sitting. You should also take frequent breaks to reduce eye strain and give your wrists a rest, too.

Conclusion

What is an ergonomic workstation? It means that you have the right chair, desk, and smart office accessories positioned correctly to reduce back pain and wrist strain. You’ve learned how to set up an ergonomic workplace in your home, so you can perform your accounting duties with ease.

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