List of Modern Office Equipment & Supplies for Small-size Business

For their employees to accomplish their work properly, every business must consider the modern office desk supplies they need. A well-functioning office helps you manage your work and make your daily tasks easier. Unfortunately, we often overlook modern office equipment, but it is vital. 

Everyone should be able to work productively and efficiently with the right office equipment available to them. Quality equipment is beneficial to employees and will enhance your business' image. A positive message about the quality of your modern office technology equipment will impress clients and partners.

Furniture, business printers, collaboration tools, telephone systems, kitchen supplies (such as a coffee maker), and so on constitute the basics of an office. We’ve included a list of modern office equipment that your new office must-have.

What is Modern Office Equipment?

A piece of office equipment is simply anything the company purchases to conduct office-related tasks. These items are valued assets that the company can rely on for many years. Office supplies and equipment are also necessities for the business.

Although money plays a crucial role in forming a business, many other things need to be considered, such as location, equipment, and hiring. A few items are highlighted here that are crucial for a successful office setup. So, what is modern office equipment? Before continuing, we must understand one thing very clearly: office supplies and equipment are two different things.

• A piece of office equipment is an asset purchased by the organization and used to work for the organization. It includes desks, chairs, computers, etc.
• Stationary, simple office accessories, etc., are examples of office supplies.

It is the things used daily, no matter what company you are in, that you will mention here regarding office stationery.

List of Modern Office Equipment & Supplies

1. Computer Desks

SmartDesk 5

42 reviews

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Top description

Dimensions	53"L x 29"W x 1.2"H
Colors	Stone Desert, Titanium White, Meteor Grey
Coating	Special customize sealing paint based on Green Standard
Material	HDF wood

 

2-Stage Frame description

Motor type	Dual
Lifting speed	1.2”/sec
Lifting capacity	330 lbs
Noise level	40 dB
Height range (without top)	29.5" - 48.5"
Height range (with top)	30.7" - 49.7"
Length range	40.4" - 70.9"
Frame foot width	26.4"
Material	SPCC steel
Colors	Stone Desert, Titanium White, Meteor Grey
Outlet voltage	110-240V
Anti - collision	Yes

 

3-Stage Frame description

Motor type	Dual
Lifting speed	1.6”/sec
Lifting capacity	330 lbs
Noise level	40 dB
Height range (without top)	26" - 51.5"
Height range (with top)	27.2" - 52.7"
Length range	40.4" - 70.9"
Frame foot width	26.4"
Material	SPCC steel
Colors	Stone Desert, Titanium White, Meteor Grey
Outlet voltage	110-240V
Anti - collision	Yes

• 

  "The color of the SmartDesk 5 really caught my eye. Sand and beige are super trendy right now, and I love being part of that! Plus, the keypad on the surface is convenient, and the cable tray saves my life. No more mess of cords hanging around, and my cat won't be able to play with them anymore (yasssss!)." - Saxx R.
• 

  "Love the Meteor Grey color, but the frame is darker than expected from images on the site." - David
• 

  "I love the dark gray color. It's just so clean and matches my setup perfectly. The surface is smooth and has this cool feeling when you touch it." - Jaxon W.

SmartDesk 2 L-Shaped

804 reviews

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Top description

Dimensions	Full: 77”L x 64”W x 1”H Large Top: 77”L x 29”W x 1”H Small Top: 29”L x 35”W x 1”H
Shipping Dimensions	84"L x 35"W x 5"H x 95 lbs
Colors	White, Black, Walnut
Material	Warp-proof MDF wood

 

Frame description

Motor type	Triple
Lifting speed	2.3”/sec
Lifting capacity	400 lbs
Noise level	50 dB
Height range (without top)	28.4" - 47"
Height range (with top)	29.4" - 48"
Length range	42” - 71”
Frame foot width	27.5"
Material	SPCC steel
Colors	White/ Black
Outlet voltage	110-240V
Anti - collision	Yes
Shipping Dimensions	Box 1: 54"L x 12"W x 8"H x 51 lbs Box 2: 35"L x 21"W x 9"H x 55 lbs

 

• 

  "The L-Shaped desk is exactly what I needed. It’s spacious, sturdy, and looks great in my office. The electronic controls are easy to use, and the four preset height options are super helpful. I also appreciated the thorough packaging—everything arrived in perfect condition." - Merle N.
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  "Autonomous has absolutely changed the way I create with this desk. To say this is the best I have ever Owned is an understatement. It is QUALITY, stability, and minimalism. It also brings a different vibe to my work space that honestly, I’m addicted to.." - Diazz
• 

  "With my ultra-wide monitor and triple laptop setup, I needed a larger desk that could accommodate my gear. This L-shaped desk has exceeded my expectations, offering a spacious surface area and a clean, minimalist design. I was also pleasantly surprised by how easy it was to assemble, although I did enlist the help of my dad to make the process even smoother." - Anjali V.

2. Chairs

As it comes with some adjustable features, the ErgoChair Pro can be adjusted to provide adequate support and a comfortable fit for most users. However, it is not enough for an ergonomic chair to support your back and buttocks to be truly effective.

You can either choose an office chair that doesn't make any noise or one that's adjustable if you want to get the ergonomic setup you're looking for. It features an ergonomically designed seat, backrest, headrest, and armrests, the ErgoChair Pro study quiet desk chair is ergonomically comfortable.

We believe this is the best reclining office chair for smaller offices due to its impressive customization for its price range. You should be seated ergonomically by moving your chair. In addition to height, they can be adjusted side to side, front to back, and at an angle (4D adjustment).

We think that the ErgoChair Ultra will last for many years to come, and it feels quite durable. In contrast to the ErgoChair Pro (ErgoChair 2), which utilizes thick fabric cushions and mesh backs, the ErgoChair Ultra is made using a thermoplastic elastomer (TPE) combined with rubber.

After trying the TPE seat, the thick memory foam seat was the most comfortable. A foam layer lies below the 62 TPE springs. A thick foam seat is as soft as a thin one as far as softness is concerned. In addition, TPE seats are stronger, lighter, and last ten times as long as polyurethane seats.

The Autonomous chair is not only the cheapest but also has an added feature you won't find in higher-end chairs. For an additional $60, you can also get a headrest and leg rest.

3. Desk Converters

We feature five standing desk converters from Mount-It!: Converter with Gas Spring, the MI-7927E Electric Desk Converter with USB, Sit-Stand Desk Converter with Dual Monitor Mount, Extra Wide Height Adjustable Standing Desk Converter, Wide Standing Desk Converter w/ Gas Spring. It is rated as one of the most modern office equipment this year.

Considering that they sit atop existing desks and are relatively inexpensive compared to purchasing a new desk, they are popular and save space. In addition, compared to traditional desks, they simplify things. However, standing desks can often be bulky and harmful to your ergonomics if you convert them. 

It has the appearance of an all-in-one sit-stand workstation converter, and it is. Changing your workstation at different points during the day can help keep you healthy without replacing your desk.

Using the best Mount-It! standing desk, you can save money and time by not having to buy and assemble a full standing desk. Instead, as soon as an electric desk converter is attached to your regular desk, you can raise or lower the laptop height by turning the platform.

In addition to saving money and time by not having to buy a new desk, you will also be able to sit for longer periods rather than standing all day. A motorized standing desk converter is very helpful when adapting to a new way of working.

4. Storage

File cabinets and other storage accessories are available for storage. The filing cabinet fits well under SmartDesks and into workflows. There are spacious drawers for all your gadgets, files, and paperwork, locked for security. Featuring three drawers with movable dividers each, it has plenty of space.

5. Monitors & Monitor Arms

Monitors are the focal point of most workstations, and upgrading to a high-quality display can improve both productivity and comfort. Wide-screen and ultra-wide monitors reduce the need for excessive scrolling or switching between windows, while high-resolution displays make text and visuals sharper and easier on the eyes.

Monitor arms take ergonomics to the next level. They let you adjust the height, angle, and distance of your screen for optimal viewing, helping to prevent neck and shoulder strain. They also free up desk space, giving your workspace a clean, clutter-free look. Many arms include built-in cable management to keep cords organized and out of sight.

6. Keyboards & Mice

Ergonomic keyboards and mice are small investments with a big impact on long-term comfort. Split keyboards and mechanical keyboards can reduce wrist strain, while a vertical mouse encourages a more natural hand position, reducing the risk of repetitive strain injuries.

Wireless options also help declutter your desk, and rechargeable models save you from constantly replacing batteries. For creative professionals, programmable mice and keyboards can speed up workflow by assigning shortcuts to specific keys or buttons.

7. Conference Room Equipment

For businesses that rely on collaboration, conference room equipment is essential. High-quality video conferencing systems with HD conference cameras and noise-canceling microphones ensure clear communication with remote teams or clients.

Whiteboards and digital collaboration boards allow teams to brainstorm, visualize ideas, and share updates in real time. Pair these with smart conference tables that include integrated power outlets and cable routing for a cleaner, more organized meeting space.

8. Lighting Solutions

Lighting can make or break a workspace. Poor lighting leads to eye strain and fatigue, while well-placed, adjustable light sources improve focus and comfort. Desk lamps with adjustable brightness and color temperature help create the right atmosphere for different tasks.

Circadian lighting systems are becoming more popular, mimicking natural daylight patterns to help regulate energy levels and mood throughout the workday. These can be especially helpful in offices with limited natural light.

9. Cable Management Systems

Cables can quickly turn a clean desk into a tangled mess. Cable trays, clips, and under-desk mounts keep wires neatly organized and out of the way, reducing clutter and minimizing tripping hazards.

Effective cable management isn’t just about looks—it also prevents wear and tear on cords, making your electronics safer and longer-lasting. For shared or flexible workspaces, quick-release cable clips make it easy to reconfigure setups without losing control over cord organization.

10. Office Décor & Acoustic Panels

The right office décor boosts morale and makes the workspace more inviting. Plants, artwork, and minimalistic décor can help create a space where employees enjoy spending time.

Acoustic panels are another overlooked but important upgrade, especially in open-plan offices. They reduce background noise, making it easier to focus during calls or deep work sessions. Panels come in a range of designs and colors, allowing them to double as decorative elements while improving sound quality.

Tips for Choosing the Right Office Equipment

The right office setup balances comfort, efficiency, and longevity. Here’s what to keep in mind when selecting modern office equipment:

• Prioritize Ergonomics: Choose adjustable desks, chairs, and monitor mounts that support healthy posture and movement.
• Consider Your Space: Compact offices benefit from multi-functional furniture like desk converters or under-desk storage.
• Focus on Quality Over Quantity: It’s better to invest in a few high-quality pieces—like a sturdy ergonomic chair—than fill the office with lower-cost items that wear out quickly.
• Match to Workflow Needs: Creative teams might need large monitors and whiteboards, while call centers may require more phone headsets and noise-canceling features.
• Plan for Growth: Choose modular equipment and furniture that can adapt as your team expands or your office layout changes.

Conclusion

A modern office is more than just a space—it’s an ecosystem of tools, furniture, and technology designed to make work smoother and more comfortable. From computer desks and ergonomic chairs to monitor arms and smart storage solutions, each piece plays a role in supporting productivity and well-being.

The best setups consider not only the function of each item but how they work together as a cohesive workspace. By investing in the right equipment now, you’re not just upgrading your office—you’re creating an environment that inspires focus, reduces strain, and supports your team for years to come.